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October 17, 2023 Board Meeting
Agenda Item 15.
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| | | | | | | | Title
APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES’ CHANGE ORDERS
Description
The Construction Services' change orders are summarized on the enclosure for ease of review.
Included in these change orders is a ($56,208.98) credit for direct material purchases; the corresponding direct material purchase orders of $54,520.30 results in a net $1,688.68 in sales tax savings. These change orders result in an overall contract decrease of ($56,208.98).
Gap Analysis
Change orders are utilized on construction contracts to adjust the original contract amount for various circumstances. These may include adjustments for an increase or decrease in project scope, adjustments need to close a contract and return unspent project funds to the district, for removing the purchase of large items from a contract so the district can purchase these items directly from vendors to save sales tax, or for modifying the project start date. The attached documents detail the associated change orders for this item on multiple projects.
Previous Outcomes
Change orders reflect construction project progress and occur normally as a result of conditions on the construction project and the project manager managing the costs associated with the purchase of materials, supplies and labor. Deductive change orders allow the district to save the cost of paying sales tax on large purchase items.
Expected Outcomes
The district removes large purchase items from the original contracts, purchases the items directly from the various vendors and saves the cost of the sales tax in the overall project budget.
Strategic Plan Goal
Recommendation
That the Construction Services’ change orders be approved and/or ratified as presented.
Contact Information
Jane Dreger Jane.Dreger@sarasotacountyschools.net
Jody Dumas Jody.Dumas@sarasotacountyschools.net
Financial Impact
($56,208.98)
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