Item Coversheet

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December 12, 2023 Board Meeting
Agenda Item 18.

Title
APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR PUBLIC SAFETY COMMUNICATIONS, TECHNOLOGY, AND HARDWARE SOLUTIONS, AND RELATED PRODUCTS AND SERVICES

Description

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board.



Gap Analysis

Sarasota County Schools use Raptor Technologies to meet several of our needs. Sarasota County Schools uses Raptor visitor management to eliminate uncertainty about who is coming on our campus but also to allow us to know who is on our campus at any given time. Raptor screens every visitor against sex offender and custom databases to make sure we are always keeping our staff and students safe. Raptor immediately notifies district staff, school administrators, and school police of any visitor identified as a risk. The district uses Raptor Technologies for Volunteer Management. The volunteer management system allows us to screen all level I applicants, creates a volunteer portal for each approved volunteer, allows volunteer coordinators to send out notifications of events keeping volunteers informed of upcoming events and opportunities. It also allows for the volunteer, schools, and the district to track volunteer hours. The district uses Raptor Technologies for compliance with Alyssa’s Alert. Besides integrating with the Sarasota County and North Port Police Department’s 911 Center it also integrates with our other safety systems allowing a webbed approach to securing our schools and notifying our staff and students of any dangers. 



Previous Outcomes 

Sarasota County Schools was one of the first school districts in Florida to bring in a linked visitor management system that electronically connected all schools and the district to each states' sex offender registry. Since then the district has expanded it use of Raptor connecting volunteers, staff, and students together to allow for seamless emergency management and accountability procedures allowing us the ability to know who is on our campus and who to reunite them with during an emergency. 



Expected Outcomes 

The continued use and expansion of Raptor Technologies to keep our students safe and secure. There are some exciting expansion opportunities coming in the near future that align with our districts webbed approach to school safety. 



Strategic Plan Goal

Recommendation

That the cooperative contract awarded to Raptor Technologies LLC., for the anticipated purchase of materials and/or services be approved as presented.



Contact Information

JASON OVERBAY   jason.overbay@sarasotacountyschools.net
STEVE LORENZ  steve.lorenz@sarasotacountyschools.net

JODY DUMAS   jody.dumas@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

 


Financial Impact

Not to exceed:  $300,000.00
The funds for these purchases are contained in the budget allocated to schools and departments. 

Funding source:  Operating funds

 


ATTACHMENTS:
DescriptionUpload DateType
12.12.23Coop - Raptor REC11/28/2023Cover Memo