Title
APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER COOPERATIVE CONTRACT WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE, AND SERVICES
Description
The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board.
Gap Analysis
Through this contract, the SCS IT Department purchases a wide range of technology equipment and/or services for necessary instructional and operational purposes. Examples of the types of purchases include, but are not limited to: servers housed both at the data center and at schools depending on the use case, contracted support for advanced services & applications, printers, scanners, computing equipment that is not part the annual computer refresh model, cyber security appliances, etc.
Previous Outcomes
The previous year’s contract was approved for the amount of $750,000.00 and provided the needed technological equipment and services needed by our schools and district departments.
Expected Outcomes
The contract for this coming year has been decreased by $150,000.00 for a new total of $600,000.00 due to anticipated purchases during this contract period.
Strategic Plan Goal
Recommendation
That the cooperative contracts awarded to United Data Technologies, Inc., for the anticipated purchase of materials and/or services be approved as presented.
Contact Information
JOE BINSWANGER joe.binswanger@sarasotacountyschools.net
CHRIS RENOUF chris.renouf@sarasotacountyschools.net
Financial Impact
Not to exceed: $600,000.00
The funds for these purchases are contained in the budget allocated to the Information Technology Department.
Funding source: Capital funds