Title
APPROVAL TO INCREASE PURCHASING LIMIT FOR THE ANTICIPATED PURCHASE OF MATERIALS AND/OR SERVICES THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT OR A COOPERATIVE WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR TECHNOLOGY EQUIPMENT, PERIPHERALS, LICENSES AND SERVICES
Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law.
The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board.
Gap Analysis
Through this contract, the SCS IT Department purchases a wide range of technology equipment, enterprise software, and/or services for necessary instructional, security, and operational purposes. Examples of the types of purchases include, but are not limited to: virtualization of servers housed both at the data center and at schools depending on the use case, contracted support for advanced services & applications, Active Directory monitoring & management, email and file archiving services, cyber security appliances, etc.
Previous Outcomes
The previous contract was approved for the amount of $175,000.00 and provided the needed technological equipment and services needed by our schools and district departments.
Expected Outcomes
The contract be increased an additional $150,000.00 for a new total of $325,000.00 due to anticipated purchases during this contract period being provided at more aggressive pricing through this contract.
Strategic Plan Goal
Recommendation
That the request to increase the purchasing limit for the anticipated purchase of materials and/or services through piggyback contracting, be approved as presented.
Contact Information
JOE BINSWANGER joe.binswanger@sarasoatcountyschools.net
CHRIS RENOUF chris.renouf@sarasotacountyschools.net
Financial Impact
Not to exceed: $150,00.00
The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.
Funding source: Capital funds