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June 18, 2024 Board Meeting
Agenda Item 37.
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| | | | | | | | Title
APPROVAL OF UPGRADE OF PURCHASING AND FIXED ASSETS MANAGER
Description
The lead position in purchasing and fixed assets is vital to the successful operations of all schools and departments within the district. This role ensures that procurement processes are efficient, cost-effective, and compliant with all relevant regulations. The individual in this position oversees over 60 bids and contracts each year, ensuring that the district secures the best possible terms and value for its investments. Managing over 3,300 purchase orders totaling $88 million showcases the position’s capacity for handling large-scale operations with precision and effectiveness. This level of oversight requires specialized knowledge and a keen eye for detail to ensure fiscal responsibility and efficiency. Through diligent review and negotiation, the lead has secured substantial cost savings, directly benefiting the district’s budget and allowing for more resources to be allocated to educational programs and infrastructure.
Gap Analysis
Public Procurement involves intricate processes and legal requirements. The position requires Certified Professional Public Buyer (CPPB) certification. These certifications demonstrate a high level of expertise and commitment to the profession. Ensuring accuracy in contract terms, pricing, and compliance details is critical. Mistakes can lead to financial losses, legal issues, and reputational damage.
Previous Outcomes
The position was slated for reclassification to reflect its increased responsibilities and the specialized skills required before the COVID-19 pandemic. However, the pandemic caused significant disruptions and delays.
Expected Outcomes
Given the critical nature of the procurement role, the specialized knowledge required, and the proven positive outcomes in terms of cost savings, vendor relationships, and compliance, increasing the pay for this position is a justified and necessary investment. This adjustment will help ensure the retention of high-caliber professionals dedicated to maintaining and enhancing the district’s procurement excellence.
Strategic Plan Goal
Pillar 4 - Every School Equipped
Priority 4.2 - Create High Quality Infrastructure
Recommendation
That the group classification level for Purchasing and Fixed Assets Manager be changed to Group E be approved as presented.
Contact Information
DANIELLE SCHWIED danielle.schwied@sarasotacountyschools.net
TRACY BRIZENDINE tracy.brizendine@sarasotacountyschools.net
BONNIE PENNER bonnie.penner@sarasotacountyschools.net
Financial Impact
$13,779
Funding Source: General
Cost neutral – position eliminated to fund upgrade
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