Title
APPROVAL OF THE CONTRACT BETWEEN EDUCATION INCITES, L.L.C. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Description
The ongoing maintenance of the Instructional Improvement System (IIS)-Thinkgate software application ensures the continued operation of the IIS, Professional Learning (PL), 504 and the Teacher Evaluation systems. The contract will also support the export of historical teacher evaluations, 504 forms and professional learning transcripts in anticipation of the transition to the new Powerschool Perform and Professional Learning systems.
Maintenance and Support for the current IIS, PL, MTSS, 504 and Teacher Evaluation systems (July-December 2024)
- Roster rollover for the new school year
- Support and troubleshooting to keep the current systems operational until fully transitioned to new systems
- MTSS to sunset in December - make all data read-only
Data Exports prior to transition to new systems including:
- Teacher Evaluation: Export all current evaluations in pdf. format and save on server for administrative access (SCS will move and organize files)
- 504s: Export forms in pdf. format (by form name, by student, by school year)
- Professional Learning Transcripts: Export transcripts (by teacher by school year)
The contract will begin July 1 and expire December 31, 2024.
Gap Analysis
Sarasota County Schools has worked with Educational Incites for the past 10+ years and co-built the existing IIS. This technology is now outdated. This contract will ensure the current status of the IIS platform and Educational Incites will assist in the Powerschool transition.
Previous Outcomes
Education Incites has successfully maintained the IIS to include the teacher evaluation and professional learning platforms for all instructional and administrative staff. This contract will support and maintain the IIS programs until the changeover to Powerschool is completed.
Expected Outcomes
SCS would like to implement a contract for maintenance and transition support for the current IIS to include the Professional Learning, MTSS, 504 and Teacher Evaluation systems until December 2024.
Strategic Plan Goal
Pillar 3 - Every Employee is Valued
Priority 3.1 - Recruit, Recognize and Retain
Recommendation
That the contract with Education Incites for July-December 2024 for a total of $95,000, and if maintenance and support services continue past December 31, 2024, the cost will be $10,000 per month, be approved as presented.
Contact Information
DENISE CANTALUPO denise.cantalupo@sarasotacountyschools.net
RACHAEL O'DEA rachael.o'dea@sarasotacountyschools.net
Financial Impact
The total fiscal impact is $95,000.
Funding Source: General