| | | | | | | | 
August 21, 2024 Board Meeting
Agenda Item 18.
|
| | | | | | | | Title
APPROVAL TO EXTEND THE TWO (2) ENVIRONMENTAL HEALTH SERVICES CONTINUING SERVICES CONTRACTS FOR AN ADDITIONAL ONE (1) YEAR PERIOD
Description
The two (2) individual contracts for environmental health services, under terms of individual non-exclusive three (3) year period, with estimated cost of $450,000, were Board approved on 8/6/2019, (Item #40). On 8/2/2022 (Item #42), the Board approved to extend these contracts for an additional one (1) year period, at mutually agreed rates, with an estimated cost of $200,000. Due to Hurricane Ian, the volume of work from the construction workload had increased the need for these services, and on 12/13/2022 (Item #22), the Board approved to increase the remainder of the additional one (1) year extension period by $350,000. On 8/1/2023, (Item #23), the Board approved to extend these contracts for these services for an additional one (1) year period at mutually agreed rates and conditions, with an estimated cost of $350,000. Staff is recommending extending these continuing services contracts for a final one (1) year period, through 8/5/2025, at mutually agreed rates and conditions. There are available funds to cover these contracts for the one (1) year extension.
Gap Analysis
Environmental health consulting services are used by both construction services and facilities services teams to perform, but not limited to, asbestos, lead, mercury, radon, mold, bacteria, indoor air quality, volatile organic compounds (VOC), potable water quality, subsurface investigations (soils & groundwater contamination), hazardous and regulated waste, air monitoring services, health and safety training for schools; provide written reports documenting all survey and inspection activities; estimated quantities of hazardous materials, material locations, field investigation methods, observations and recommendations, laboratory analytical results, recommendations for removal, and estimated removal costs. Construction cost to vary per project at sites owned by Sarasota County School District. These services are critical to completion of projects across the district.
Previous Outcomes
The approval of these contracts has allowed for proper planning, analysis, and execution of projects on all School Board owned properties.
Expected Outcomes
The approved firms will participate in any upcoming projects for the next calendar year where environmental health services work is needed.
Strategic Plan Goal
Pillar 4 - Every School Equipped
Priority 2 - Create High Quality Infrastructure
Recommendation
That the one (1) year extension of the environmental health services contracts, at mutually agreed rates and conditions, be approved as presented.
Contact Information
JANE DREGER jane.dreger@sarasotacountyschools.net
JODY DUMAS jody.dumas@sarasotacountyschools.net
MICHAEL KEMP michael.kemp@sarasotacountyschools.net
Financial Impact
$387,985.53
Funding Source: Capital
|
| ATTACHMENTS: | | Description | Upload Date | Type | | OHC | 7/22/2024 | Cover Memo | | S&ME | 7/22/2024 | Cover Memo |
|
|