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August 21, 2024 Board Meeting
Agenda Item 12.
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| | | | | | | | Title
APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE, OR MUNICIPAL GOVERNMENT, OR A COOPERATIVE WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS FOR COMPUTER EQUIPMENT, PERIPHERALS AND SERVICES
Description
The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board.
Gap Analysis
Through this contract, the SCS IT Department purchases a wide range of technology equipment for necessary instructional and operational purposes. Examples of the types of purchases include, but are not limited to: servers housed both at the data center and at schools depending on the use case, contracted support for advanced services & applications, Promethean ActivPanels, printers, scanners, document cameras, computing equipment that is not part the annual computer refresh model, cyber security appliances, etc.
Previous Outcomes
The previous year’s contract was approved for the amount of $3,000,000.00 and provided the needed technological equipment and services needed by our schools and district departments.
Expected Outcomes
The contract for this coming year is remaining the same for a total of $3,000,000.00 to address the anticipated increases in cost for both equipment and services as it relates to the technology needs of our schools and district.
Strategic Plan Goal
Pillar 4 - Every School Equipped
Priority 4 - Align Technology in Support of Learning
Recommendation
That the cooperative contracts awarded to Dell Marketing, HP Inc, and Hewlett Packard, for the anticipated purchase of materials and/or services be approved as presented.
Contact Information
JOE BINSWANGER joe.binswanger@sarasotacountyschools.net
MICHAEL KEMP michael.kemp@sarasotacountyschools.net
Financial Impact
Not to exceed: $3,000,000.00
Funding source: Combination of Operating and Capital funds.
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