Title
APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS FOR THREAT ASSESSMENTS
Description
Pursuant to State Board Rules 6A-1.012, 11b Purchasing Policies, the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.
Gap Analysis
Board acceptance of this request allows the Sarasota County School District to continue compliance with Rule 6A-1.0019 F.A.C. This rule requires all reports of concerning behavior be documented and reviewed by the Chair of the School Based Threat Management Team (SBTMT) with a determination on if the concerning behavior be moved to the full SBTMT or deferred. All of these decisions made by the Chair and of the SBTMT as a whole must be documented and reported to the Florida Department of Education, Office of Safe Schools. This partnership with the Public Consulting Group and their threat management software allows the School Safety Specialist, District Mental Health Coordinator, and the District Threat Management Coordinators to maintain a strong level of oversight over the process for all traditional public and charter schools, making sure all required threats are reviewed by the District Threat Management Team.
Previous Outcomes
Sarasota County Schools has been partnered with Public Consulting Group for three years. This relationship has allowed our district to meet all reporting requirements to the Florida Department of Education. This software has also allowed our DTMT and SBTMT to maintain records on students with concerning behavior ensuring that we are meeting their needs and getting them the services to facilitate their continuation in school and path to graduation.
Expected Outcomes
Continuation of services uninterrupted with PCG allowing the district to continue the current Threat Management Process while working through new requirements in the Florida Threat Management Model.
This software allows the district to establish an early warning system to monitor and analyze student behavior, noting patterns, support offered, and disparities across demographic groups.
Strategic Plan Goal
Pillar 2 - Every Student Supported
Priority 2 - Respond to Student Needs
Recommendation
That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process be approved as presented.
Contact Information
JASON OVERBAY jason.overbay@sarasptacountyschools.net
JACOB RUIZ jacob.ruiz@sarasotacountyschools.net
MICHAEL KEMP michael.kemp@sarasotacountyschools.net
Financial Impact
Not to exceed $65,000.00
Funding source: General