Sarasota County Schools Logo


THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Landings Administrative Complex

1980 Landings Blvd. 

3:00 PM

 

October 20, 2020 Board Meeting

Call to Order
1.PUBLIC NOTICE
Description

THE PUBLIC CAN WATCH THESE BOARD MEETINGS BY VIEWING THE EDUCATION CHANNEL OR THE DISTRICT YOUTUBE CHANNEL OR LISTENING TO THE MEETINGS LIVE BY CALLING EITHER OF THE FOLLOWING TOLL FREE PHONE NUMBERS 1-(888) 475-4499 OR 1-(877) 853-5257, AND, WHEN PROMPTED USING THE ID  NUMBER 532 549 747 OR IN PERSON, AND CAN OFFER PUBLIC COMMENT IN PERSON OR BY EMAILING COMMENTS TO THE FOLLOWING EMAIL ADDRESS PublicComment@sarasotacountyschools.net. 

 

THE EMAIL ADDRESS WILL BE OPEN TO RECEIVE PUBLIC COMMENT ON MONDAY, OCTOBER 19TH  AND TUESDAY, OCTOBER 20TH.  ALL EMAILS RECEIVED BY  2:00 P.M. TUESDAY, OCTOBER 20TH WILL BE PROVIDED TO BOARD MEMBERS IN ADVANCE OF THE 3:00 P.M. MEETING AND WILL BE POSTED ON THE SCHOOL BOARD’S WEBSITE ALONG WITH THE MINUTES OF THE BOARD MEETING.

 

THE PUBLIC IS ADVISED THAT THIS EMAIL ADDRESS WILL BE USED SOLELY FOR OBTAINING PUBLIC COMMENTS FOR THE BOARD MEETING AND SHOULD NOT BE USED FOR OTHER PURPOSES OR QUESTIONS.  ALL COMMENTS RECEIVED WILL BE PUBLIC RECORDS. ANY PERSON INTERESTED IN ADDITIONAL INFORMATION MAY CONTACT  KATHY TOMKINS AT  KATHY.TOMKINS@SARASOTACOUNTYSCHOOLS.NET.

 

PLEASE NOTE:  PURSUANT TO SCHOOL BOARD POLICY, A FACE MASK MUST BE WORN WHILE IN ATTENDANCE AT THIS MEETING. A MASK SHALL NOT BE REQUIRED FOR PERSONS WHO PRESENT SCHOOL OFFICIALS WITH A CERTIFICATION FROM A LICENSED HEALTH CARE PROVIDER THAT THE PERSON HAS A MEDICAL, PHYSICAL OR PSYCHOLOGICAL CONTRAINDICATION THAT PREVENTS THE PERSON FROM BEING ABLE TO SAFELY WEAR A FACE MASK.  if A PERSON HAS A MEDICAL CERTIFICATION THAT HE/SHE CANNOT WEAR A FACE MASK, THE PERSON SHALL BE REQUIRED TO WEAR A FACE SHIELD UNLESS THE PERSON ALSO HAS A CERTIFICATION FROM A LICENSED HEALTH CARE PROVIDER THAT HE/SHE HAS A MEDICAL, PHYSICAL OR PSYCHOLOGICAL CONTRAINDICATION THAT PREVENTS THE PERSON FROM ALSO BEING ABLE TO SAFELY WEAR A FACE SHIELD.

 

Recommendation
Financial Impact:
Contact:
Flag Salute
2.FLAG SALUTE
Description

 

Recommendation
Financial Impact:
Contact:
Special Presentations/Moments of Pride
3.SPECIAL PRESENTATIONS/MOMENTS OF PRIDE
Description

Coviducation:  Partnership with Faulhaber Fab Lab - Presented by Chris Renouf - Executive Director, Elementary Schools

 

School Nutrition Heroes - Presented by Sara Dan - Director, Food & Nutrition Services

 

Recommendation
Financial Impact:
Contact:
ASPLEN
Superintendents Report
4.SUPERINTENDENT'S REPORT
Description
Recommendation
Financial Impact:
Contact:
ASPLEN
Hearing of Citizens
5.HEARING OF CITIZENS
Description
Recommendation
Financial Impact:
Contact:
ASPLEN
Approval of Corrections to Consent Agenda
6.APPROVAL OF CORRECTIONS TO CONSENT AGENDA
Description
Recommendation
Financial Impact:
Contact:
ASPLEN
Approval of Consent Agenda
7.APPROVAL OF CONSENT AGENDA
Description
Recommendation
That the Consent Agenda be approved, as presented.
Financial Impact:
Contact:
ASPLEN
Consent Agenda
Approval of Minutes
8.APPROVAL OF MINUTES
Description

 

Recommendation
That the minutes be approved, as presented.
Financial Impact:

 

Contact:
ASPLEN
Approval of Instructional/Classified Personnel Report
9.APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
Description
Recommendation
That the Instructional/Classified HR Personnel Report be approved as presented.
Financial Impact:
Contact:
ASPLEN & DUMAS/HARAYDA
General Items
10.APPROVAL OF EMMA E. BOOKER ELEMENTARY'S SCHOOL IMPROVEMENT PLAN
Description
Approval of Emma E. Booker Elementary's School Improvement Plan.  
Recommendation
That Emma E. Booker Elementary's School Improvement Plan is approved as presented.
Financial Impact:
N/A
Contact:
KINGSLEY & CANTALUPO/KONRARDY
Agreement/Contracts
11.APPROVAL OF THE DATA SHARING AGREEMENT BETWEEN THE SARASOTA BALLET OF FLORIDA, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Description
The purpose of this agreement is to delineate the responsibilities of The Sarasota Ballet of Florida, Inc. and The School Board regarding the sharing of relevant student data for students participating in the Sarasota Ballet Dance - The Next Generation (DNG) Program.  The DNG program is an afterschool program for students in grades 3-12 that provides instruction in ballet, jazz, elements of dance in composition and serves to increase students' confidence and self-esteem.
Recommendation
That the agreement between The Sarasota Ballet of Florida, Inc. and the School Board of Sarasota County, Florida, be approved as presented.
Financial Impact:
N/A
Contact:
KINGSLEY & CANTALUPO
12.ITEM MOVED TO FUTURE AGENDA: APPROVAL OF THE CONTRACT BETWEEN JD PALATINE, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Description
JD Palatine will provide background checks, verifications and other consumer reports to the School Board of Sarasota County for Level 1 volunteers. JD Palatine will only furnish a report for a permissible purpose under the Fair Credit Reporting Act, 15 U.S.C. §1681 et seq. (“FCRA”) and no other purpose.
Recommendation
That the contract between JD Palatine LLC and the School Board of Sarasota County, Florida be approved as presented.
Financial Impact:
$50,000
Contact:
DUMAS & ENOS
13.APPROVAL OF THE DATA SHARING AGREEMENT BETWEEN THE COMMUNITY FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Description
This agreement is regarding sharing information about students for program evaluations.  Its purpose is to ensure the confidentiality and security of information and data exchanged between The School Board and The Community Foundation of Sarasota County, Florida.  
Recommendation
That the data sharing agreement between The Community Foundation of Sarasota County and The School Board of Sarasota County, Florida be approved as presented.
Financial Impact:
N/A
Contact:
KINGSLEY & CANTALUPO
14.APPROVAL OF MODIFICATIONS TO THE DATA SHARING AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLINA AT GREENSBORO ON BEHALF OF ITS SERVE CENTER AT THE UNIVERSITY OF NORTH CAROLINA AT GREENSBORO AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Description
This is a modification to the agreement that is intended to support students and parents with their educational endeavors related to increasing teacher retention, reducing teacher absences, improving teacher effectiveness, and helping teachers earn industry-recognized STEM (science, technology, engineering and math) credentials at a higher rate.
Recommendation
That the modifications to the data sharing agreement between the University of North Carolina at Greensboro, on behalf of its SERVE center at the University of North Carolina at Greensboro and the School Board of Sarasota County, Florida be approved as presented.
Financial Impact:
N/A
Contact:
KINGSLEY & CANTALUPO
15.APPROVAL OF THE DATA SHARING AGREEMENT BETWEEN THE PATTERSON FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Description
This agreement is designed to strengthen the data acquisition and management processes needed to ensure that continuous progress is being made in areas supported by the Suncoast Campaign for Grade Level Learning:  Improved attendance, decreased summer learning loss and improved school readiness. 
Recommendation
That the agreement between the School Board of Sarasota County and The Patterson Foundation of Sarasota County data sharing agreement be approved as presented.
Financial Impact:
N/A
Contact:
KINGSLEY & CANTALUPO
Grants
16.APPROVAL OF THE TITLE IV: STUDENT SUPPORT AND ACADEMIC ENRICHMENT GRANT TO THE FLORIDA DEPARTMENT OF EDUCATION
Description
ENTITLEMENT: Grant funds of $610,648.00 will provide students with access to a well-rounded education, improve safe and healthy school conditions for student learning, and improve use of technology in order to improve the academic achievement and digital literacy of all students.
Recommendation
That the Title IV: Student Support and Academic Enrichment grant application be approved.
Financial Impact:

$610,648.00 Title IV Funds

Contact:
KINGSLEY & CANTALUPO/KONRARDY
17.APPROVAL OF THE CORONAVIRUS PREVENTIONS AND RESPONSE CARES ACT: SANITATION AND CLEANING GRANT TO THE FLORIDA DEPARTMENT OF EDUCATION
Description

ENTITLEMENT: Grant funds of $446,832.00 will provide for allowable items to include but not limited to: cloth face coverings, cleaning and disinfecting supplies, hand sanitizer, bleach wipes and spray, face shields and other PPE for all Sarasota schools including charters and participating non-profit, non-public schools.

Recommendation
That the CARES Act: Coronavirus Sanitation and Cleaning grant application be approved. 
Financial Impact:
$446,832.00 Grant Funds
Contact:
KINGSLEY & CANTALUPO/KONRARDY
Materials Management
18.APPROVAL TO AWARD BID #21-0023 FOR ATHLETIC CLOTHING & EQUIPMENT
Description
Bids to provide ‘Athletic Clothing & Equipment’ were received from fourteen (14) vendors on September 16, 2020. The bids of Baker’s Sports, Inc., BSN Sports LLC, Coastal Enterprises, MFAC LLC, Neff, Promaxima Manufacturing LLC, Riddell/All American, S&S Worldwide, Southern Park and Play, Inc., and Varsity Spirit Fashions & Supplies LLC, were the best percentage discount meeting the advertised specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budgets allocated to the Schools and Departments. Reasons for not selecting the apparent low bid were included with the bid tabulation.
Recommendation
That the bids of Baker’s Sports, Inc., BSN Sports LLC, Coastal Enterprises, MFAC LLC, Neff, Promaxima Manufacturing LLC, Riddell/All American, S&S Worldwide, Southern Park and Play, Inc., and Varsity Spirit Fashions & Supplies LLC ‘Athletic Clothing & Equipment’ in an amount not to exceed $500,000.00 be approved as presented.
Financial Impact:
Not to exceed $500,000.00
Contact:
CORCORAN & BRIZENDINE
19.APPROVAL TO AWARD RFP #21-0035 OPERATIONAL AUDITING SERVICES
Description
Proposals to provide ‘Operational Auditing Services’ were received from four (4) proposers on August 25, 2020. The proposal of Carr, Riggs & Ingram, LLC was the best proposal meeting the advertised specifications. This proposal is for an initial three audits. Additional audits will be taken back to the board for approval when fees are negotiated. This proposal is for a three-year period with the option to renew for two additional one-year periods. The funds for this purchase are contained in the operating budget allocated for these services.
Recommendation
That the proposal of Carr, Riggs & Ingram, LLC, to provide ‘Operational Auditing Services’ in an amount not to exceed $96,000.00 for a three-year period, be approved as presented.
Financial Impact:
Not to exceed: $96,000.00
Contact:
CORCORAN & BRIZENDINE
20.APPROVAL TO AWARD RFP #21-0329 SCHOOL PLANNING IMPACT FEE STUDY
Description
Proposals to provide a ‘School Planning Impact Fee Study’ were received from three (3) proposers on September 9, 2020. The proposal of TischlerBise, Inc., was the best proposal meeting the advertised specifications. The funds for this purchase are contained in the capital budget allocated for the project.
Recommendation
That the proposal of TischlerBise, Inc., to provide a School Planning Impact Fee Study in an amount not to exceed $63,000.00 be approved as presented.
Financial Impact:
Not to exceed: $63,000.00
Contact:
CORCORAN & DUMAS/BRIZENDINE
Facilities
21.APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS
Description

The Facilities Services’ change order is summarized on the enclosure for ease of review. This change order collectively totals a decrease of ($91,716.83) in gross contract dollars. ($91,716.83) will go back into project 5901.

Recommendation

That the Facilities Services’ change order be approved and/or ratified as presented.

Financial Impact:
($91,716.83)
Contact:
DUMAS & HAMPTON
22.APPROVAL OF THE DELETION OF THE SRO-SECURITY TRAILER # 99-626 LOCATED AT SARASOTA MIDDLE SCHOOL
Description

The specified building is a relocatable classroom that is no longer needed by the district. The building has been inspected by the Facilities Services and Construction Services staff and is deemed to be no longer economical to maintain or renovate.
Funds for this demolition is available through the capital project #3425.

Recommendation

That the demolition and deletion of the SRO Security Trailer #99-626 located at Sarasota Middle School from the F.I.S.H. inventory be approved as presented.

Financial Impact:
$7,500.00
Contact:
DUMAS & HAMPTON
23.ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF THE FINAL PAYMENT TO THE CONTRACTOR AND THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE GULF GATE ELEMENTARY SCHOOL EXTERIOR RENOVATIONS (CONSTRUCTION) CONTRACT
Description

All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein the final payment application #22004128-06 to the contractor for approval. The Acting Director of Facilities Services has determined that the project is complete in accordance with state statutes.


Recommendation

That the project be accepted as complete and the final payment and certificate of substantial be approved as presented.


Financial Impact:
N/A
Contact:
DUMAS & HAMPTON
Construction
24.APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER
Description

The Construction Services' change orders are summarized on the enclosure for ease of review. These change orders are a credit in the amount of ($606,941.15) for direct material purchases which will transfer back into project 3023, and the corresponding direct material purchase orders of $572,444.48 resulting in a net of $34,496.67 in sales tax savings.

Recommendation

That the Construction Services' change orders be approved and/or ratified as presented

Financial Impact:
($606,941.15)
Contact:
DUMAS & PITCHER
School Board Rules
25.APPROVAL TO MOVE THE NOVEMBER 3, 2020 SCHOOL BOARD MEETING TO NOVEMBER 10, 2020
Description
That the School Board Meeting scheduled for Tuesday, November 3, 2020 be moved to Tuesday, November 10, 2020.
Recommendation
That the School Board Meeting scheduled for Tuesday, November 3, 2020 be moved to Tuesday, November 10, 2020 as presented.
Financial Impact:
N/A
Contact:
ZUCKER
New Business
26.APPROVAL OF EXCHANGE AGREEMENT FOR FUTURE SCHOOL SITES IN WELLEN PARK
Description
There are numerous residential projects proposed or already approved in Wellen Park in North Port.  Since this is an area of growth, staff has determined that a K-8 school and a high school will be needed in this location to serve the future educational needs in this area.  The District owns a future K-8 site in Wellen Park that will be exchanged for a new site adjacent to the site of a future high school site that is being purchased.  This agreement provides for the exchange of the K-8 site and the purchase of the high school site.  Both sites will total 130+ acres with a purchase price of $10.2 million.  Funds for this purchase will come from the 2019-20 and 2020-21 capital budgets. 
Recommendation
That the School Board approve the exchange agreement with Manasota Beach Ranchlands, LLLP to exchange and purchase sites for future schools in North Port, as presented.
Financial Impact:
$10.2 million
Contact:
DUMAS
27.APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTHS ENDING JULY 31, 2020 AND AUGUST 31, 2020
Description

The Superintendent’s Financial Statements for the months ending July 31, 2020 and August 31, 2020 reflect anticipated results for the first two months of the 2020-2021 fiscal year. The full impact of the COVID-19 pandemic on District finances is not known at this time. Food and Nutrition Services is awaiting federal draws from the summer feeding program which resulted in borrowing from the General Fund. The due to other funds is the amount owed to the General Fund until these funds are received. The District has been assured they will be held harmless for the first semester and will closely monitor student enrollment, sales tax revenues and legislative actions as the fiscal year progresses. The negative trend shown in the General Fund will continue until approximately November when property taxes are received. 

Recommendation
That the Board approves the Superintendent's Financial Statements for the months ending July 31, 2020 and August 31, 2020 as presented.
Financial Impact:
N/A
Contact:
CORCORAN
28.APPROVAL OF THE NEW JOB DESCRIPTION FOR DIRECTOR OF INNOVATION AND EQUITY
Description
The new job description for Director of Innovation and Equity is being presented to the School Board for approval.
Recommendation
That the School Board of Sarasota County approve the new job description for Director of Innovation and Equity.
Financial Impact:

N/A

Contact:
ASPLEN & DUMAS
29.APPROVAL OF BOARD ACKNOWLEDGEMENT OF COMPLETION OF THE SARASOTA COUNTY SCHOOL BOARD 2020 FLORIDA SAFE SCHOOLS ASSESSMENT
Description
Section 1006.07(6) Florida Statutes requires school districts to use the Florida Safe Schools Assessment Tools (FSSAT) to conduct a self-assessment of the school district's current safety and security practices. According to the law, each school board must receive FSSAT results at a publicly noticed school board meeting.  Each school district shall report the self-assessment results and schoolboard action to the Commissioner of Education within 30 days following the school board meeting. The Florida School Safety Assessment was conducted and found that the district complied with the provisions of Section 1006.07(6) Florida Statute. The information gathered in this Safe Schools Assessment Tool is classified as For Official Use Only (FOUO), is protected from public disclosure under § 281.301FS and is exempt from public records requests under § 119.071(2)(d) FS and should be handled accordingly.
Recommendation
That the 2020 Florida Safe Schools Assessment's findings and recommendations be approved as presented.
Financial Impact:
$0.00
Contact:
DUMAS & ENOS
30.APPROVAL TO MAKE THE 2020-2021 STUDENT PROGRESSION PLAN AVAILABLE FOR PUBLIC REVIEW
Description

The District's K-12 Student Progression Plan for 2020-2021 is ready for public review.  Review period will be October 21, 2020 - November 19, 2020.

Recommendation
That the School Board of Sarasota County, FL make available for public review the K-12 Student Progression Plan for 2020-2021.
Financial Impact:
N/A
Contact:
KINGSLEY & CANTEES/COCOZZA
31.APPROVAL OF THE RISING KINDERGARTEN GRANT TO THE FLORIDA DEPARTMENT OF EDUCATION, OFFICE OF EARLY LEARNING
Description

The Office of Early Learning has made funding from the CARES Act available to the Sarasota Early Learning Coalition (ELC) to transmit to Sarasota County School District for the Rising Kindergarten Grant for current kindergarten students. This opportunity supports current kindergarten students with the most significant academic need to become further acclimated to kindergarten and prevent literacy achievement gaps.

Recommendation

That the Rising Kindergarten Grant for the Florida Department of Education, Office of Early Learning be approved as presented.

Financial Impact:
$217,600.00
Contact:
KINGSLEY & CANTALUPO/CARDENAS
32.APPROVAL TO INCREASE PURCHASING LIMIT FOR THE ANTICIPATED PURCHASE OF MATERIALS AND/OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS
Description

The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment.  This is a request to increase the original approved dollar amount for anticipated purchases.


Pursuant to State Board Rules Purchasing Policies 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.

 

Additional funds are for anticipated purchase of materials and/or services for the Reading Recovery Intervention Program exempt from the bidding process.

 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the request to increase the purchase limit for the anticipated purchase of materials and/or services for the Reading Recovery Intervention Program exempt from the bidding process, be approved as presented.
Financial Impact:
Not to Exceed: $210,000.00
Contact:
CORCORAN & BRIZENDINE/CARDENAS
33.APPROVAL OF SCHOOL BOARD POLICY 3.24 - FACE MASKS
Description
School Board Policy 3.24 - Face Masks - has been advertised and is ready for approval.
Recommendation
That the School Board Policy 3.24 - Face Masks - be approved as presented.
Financial Impact:
N/A
Contact:
ZUCKER & HARDY
Announcements/Comments
Adjournment