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THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Landings Administrative Complex 1980 Landings Blvd. 3:00 PM  October 19, 2021 Board Meeting | |
| | | | | | | | | | 1. | FLAG SALUTE | | | | | Description | | | | | | | | | | Recommendation | | | | | | | | | | Financial Impact: | | | | | | | | | | Contact: | | | | | | |
| | | | | | | | | Special Presentations/Moments of Pride | |
| | | | | | | | | Hearing of Citizens - Agenda | |
| | | | | | | | | Approval of Corrections to Consent Agenda | |
| | | | | | | | | Approval of Consent Agenda | |
| | | | | | | | | | 6. | APPROVAL OF CONSENT AGENDA | | | | | Description | | | | | N/A | | | | | Recommendation | | | | | That the Consent Agenda be approved, as presented. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | ASPLEN | |
| | | | | | | | | | 7. | APPROVAL OF MINUTES | | | | | Description | | | | | | | | | | Recommendation | | | | | That the minutes be approved, as presented. | | | | | Financial Impact: | | | | | | | | | | Contact: | | | | | ASPLEN | |
| | | | | | | | | | Approval of Instructional/Classified Personnel Report | |
| | | | | | | | | | 10. | APPROVAL OF AFFILIATION AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF SARASOTA COUNTY, FL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL | | | | | Description | | | | | The Board of County Commissioners of Sarasota County, FL has agreed to STC Health Science Program to make its fire rescue services available to School Board students a clinical learning experience through the application of knowledge and clinical skills in actual patient-centered situations in a Fire Rescue Department. | | | | | Recommendation | | | | | That the Affiliation Agreement between The Board of County Commissioners of Sarasota County, FL and the School Board of Sarasota County, FL be approved as presented. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | RENOUF & DIPILLO | | | | 11. | APPROVAL OF THE CONTRACT WITH TAG MOVEMEANT CONSULTING LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA | | | | | Description | | | | | Approval of this contract provides services and consultation to meet with staff, parents & students in an effort to provide social/emotional/behavioral interventions. This contract is necessary because the total amount being paid to TAG Movemeant Consulting LLC will exceed $50,000 during the 2021-2022 school year. | | | | | Recommendation | | | | | That the contract between TAG Movemeant Consulting LLC and the School Board of Sarasota County, Florida be approved as presented. | | | | | Financial Impact: | | | | | $40,000 | | | | | Contact: | | | | | RENOUF & JOHNSON | | | | 12. | APPROVAL OF THE INTERAGENCY AGREEMENT FOR USE OF THE KNIGHT TRAIL PARK GUN RANGE BETWEEN THE SARASOTA COUNTY SHERIFF'S OFFICE AND THE SCHOOL BOARD OF SARASOTA COUNTY | | | | | Description | | | | | This interagency agreement is between the Sarasota County Sheriff's Office and The School Board of Sarasota County on behalf of the Sarasota County Schools Police Department for use of the Knight Trail Gun Range. The purpose of this agreement is to create uniform rules, regulations, and fees for the use of the SCSO KTP Range by other law enforcement agencies to train their employees and members. | | | | | Recommendation | | | | | That the interagency agreement for the use of the Knight Trail Park Gun Range be approved as presented. | | | | | Financial Impact: | | | | | Live Fire Range: $7.50 per person per hour
Scenario Training: $125 per hour
Shall be paid upon receipt of invoice. | | | | | Contact: | | | | | DUMAS & ENOS | | | | 13. | APPROVAL OF THE AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING REGARDING COMPOSITION, TERMS OF APPOINTMENT, VACANCIES, AND CHAIRMANSHIP OF THE JOINT MANAGEMENT ADVISORY BOARD (JMAB) FOR THE NORTH PORT PERFORMING ARTS CENTER | | | | | Description | | | | | This Amended and Restated Memorandum of Understanding (“Amended MOU”) Regarding Composition, Terms of Appointment, Vacancies, and Chairmanship of the Joint Management Advisory Board (JMAB) for the North Port Performing Arts Center, is made and entered into by and between the City of North Port, Florida, a municipal corporation of the State of Florida (“City”), and the School Board of Sarasota County, Florida, a body corporate under the laws of the State of Florida (“School Board”), together the “Parties.” | | | | | Recommendation | | | | | That the Amended and Restated Memorandum of Understanding Regarding Composition, Terms of Appointment, Vacancies, and Chairmanship of the Joint Management Advisory Board for the North Port Performing Arts Center be approved, as presented. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | DUMAS | |
| | | | | | | | | | 14. | APPROVAL OF CLASSIFICATION OF INOPERABLE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED | | | | | Description | | | | | The custodians of property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable, or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction. | | | | | Recommendation | | | | | That the classification of equipment and furniture, as property to be deleted, be approved as presented. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | CORCORAN & BRIZENDIINE | | | | 15. | APPROVAL TO INCREASE THE PURCHASING LIMIT BID #18-0138 FOR GENERAL CONTRACTING & CARPENTRY SERVICES | | | | | Description | | | | | The bid #18-0138 to provide ‘General Contracting & Carpentry Services’ was approved for award on May 15, 2018 to Jon F Swift, Inc., Mailloux & Sons, Inc., and J2 Solutions, Inc., in an amount of $900,000.00 for a period of three years with the option to renew for two additional one-year periods. The Facilities Department is requesting an increase of the purchasing limit of this bid by an additional $200,000.00 for the initial renewal period to cover anticipated expenditures due to increase in the cost of construction and an increased work load due to unforeseen projects being requested. The funds for these purchases are contained in the budgets allocated to the Facilities Services Department. | | | | | Recommendation | | | | | That the request to increase the purchasing limit for ‘General Contracting & Carpentry Services’ by an additional $200,000.00, be approved as presented. | | | | | Financial Impact: | | | | | Not to exceed an additional $200,000.00 | | | | | Contact: | | | | | CORCORAN & BRIZENDINE/HAMPTON | | | | 16. | APPROVAL TO PURCHASE MATERIALS AND/OR SERVICES (PER THE ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT, OR A COOPERATIVE WITH A LEAD AGENCY THAT UTILIZED A COMPETITIVE PROCESS | | | | | Description | | | | | Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law.
The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board.
The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools. | | | | | Recommendation | | | | | That the attached list of contracts for the anticipated purchase of materials and/or services, using the piggyback contracting process, be approved as presented. | | | | | Financial Impact: | | | | | $90,000.00 | | | | | Contact: | | | | | CORCORAN & BRIZENDINE | | | | 17. | APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS | | | | | Description | | | | | Pursuant to State Board Rules Purchasing Policies 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.
The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.
| | | | | Recommendation | | | | | That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented. | | | | | Financial Impact: | | | | | Not to Exceed: $220,992.00
| | | | | Contact: | | | | | CORCORAN & BRIZENDINE | |
| | | | | | | | | | 21. | APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTHS ENDING JULY 31, 2021 AND AUGUST 31, 2021 | | | | | Description | | | | | The Superintendent’s Financial Statements for the months ending July 31, 2021 and August 31, 2021 do not reflect any unexpected trends for the first two months of the 2021-2022 fiscal year. The negative trend shown in the General Fund will continue until approximately November when property taxes are received.
| | | | | Recommendation | | | | | That the Board approves the Superintendent's Financial Statements for the months July 31, 2021 and August 31, 2021 as presented. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | CORCORAN | |
| | | | | | | | | | 22. | APPROVAL TO RE-ADVERTISE THE STUDENT PROGRESSION PLAN 2021-2022 | | | | | Description | | | | | Request to approve the re-advertisement the 2021-2022 Student Progression Plan. The public notice window for the DRAFT: Student Progression Plan 2021-2022 begins October 19 and closes November 18, 2021, at 4:30 pm. Comments may be emailed to Karen.Buren@sarasotacountyschools.net during this window. | | | | | Recommendation | | | | | That the School Board of Sarasota County, Florida approve the re-advertisement of the 2021-2022 Student Progression Plan. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | RENOUF & CANTEES/COCOZZA | | | | 23. | APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY CHANGES PER LEGISLATION | | | | | Description | | | | | The attached list of School Board policies have been revised to ensure the policies remain consistent with Florida statutes. The policies were discussed at the Board Work Session on October 19th and are ready for advertisement. | | | | | Recommendation | | | | | That the advertisement of the revised School Board Policies be approved as presented. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | ASPLEN | | | | 24. | APPROVAL OF THE PUBLIC PARTICIPATION AT BOARD MEETINGS POLICY/BYLAW | | | | | Description | | | | | The Public Participation at Board Meetings Policy has been discussed at Board Work Sessions on September 21 and October 5, 2021. | | | | | Recommendation | | | | | That the advertisement of Policy 2.22a - Public Participation at Board Meetings Policy be approved. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | BROWN | | | | 25. | APPROVAL OF BOARD ACKNOWLEDGEMENT OF COMPLETION OF THE SARASOTA COUNTY SCHOOL BOARD 2021 FLORIDA SAFE SCHOOLS ASSESSMENT | | | | | Description | | | | | Section 1006.07(6) Florida Statutes requires school districts to use the Florida Safe Schools Assessment Tools (FSSAT) to conduct a self-assessment of the school district's current safety and security practices. According to the law, each school board must receive FSSAT results at a publicly noticed school board meeting. Each school district shall report the self-assessment results and schoolboard action to the Commissioner of Education within 30 days following the school board meeting. The Florida School Safety Assessment was conducted and found that the district complied with the provisions of Section 1006.07(6) Florida Statute. The information gathered in this Safe Schools Assessment Tool is classified as For Official Use Only (FOUO), is protected from public disclosure under § 281.301FS and is exempt from public records requests under § 119.071(2)(d) FS and should be handled accordingly. | | | | | Recommendation | | | | | That the 2021 Florida Safe Schools Assessment's findings and recommendations be approved as presented. | | | | | Financial Impact: | | | | | N/A | | | | | Contact: | | | | | DUMAS & ENOS | |
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