Flag Salute:   Venice High School MCJROTC

Student Representative:  Jaeden Rae, Venice High School

Performance:  TRIAD Rock Stars

Celebrating STEM Fair 

Riverview High School Discovery Academy

That the purchase of the Network for Teaching Entrepreneurship (NFTE) curriculum be approved as presented.

Goal: 1  Strategy: 5 

Professional and Technical Services Contract to increase wrap around services through Safe Children Coalition Schoolhouse Link. There will be 310 Fiscal Contract for each fiscal year totaling $101,418.00 for 4 years collectively (for each of the years).

These students will represent Pine View School in a national high school inter-curricular speech and debate tournament.

These students will represent Pine View School in a national inter-curricular Speech and Debate tournament. 

That the Pine View School field trip to New York City, NY on

April 24 - April 25, 2022 be approved.

Bids to provide ‘Concrete Services’ were received from four vendors on February 28, 2022. The bid is a partnership with the Sarasota County Government to provide concrete services. The bid of Mailloux and Sons, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department. 

That the bid of Mailloux and Sons, Inc., for ‘Concrete Services’ in an amount not to exceed $550,000.00 be approved as presented.

Not to exceed:  $550,000.00

Goal: 5  Strategy: 1

Bids to provide ‘Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs’ were received from four vendors on March 2, 2022.  The bids of Sport Surface Pros, LLC and Stewart Tennis & Fencing, Inc., were the best low bids meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

That the bid of Sport Surface Pros, LLC and Stewart Tennis & Fencing, Inc., for ‘Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs’ in an amount not to exceed $300,000.00 be approved as presented.

Not to exceed: $300,000.00

Goal: 5 Strategy: 1

A Bid to provide ‘Hollow Metal Doors’ was received from one vendor on March 1, 2022.  The bid of DH Pace Door Services, Inc., was the best bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department. 

That the bid of DH Pace Door Services, Inc., for ‘Hollow Metal Doors’ in an amount not to exceed $150,000.00 be approved as presented.

Not to exceed:  $150,000.00

Goal: 5 Strategy: 1

The agreement for ‘Safety & Security Systems: Services, Parts, & Consumables’ was approved for award on May 21, 2019 to Graybar, Silmar Electronics, United Security Alliance, Inc., and Verification LLC dba Vision Database Systems, in the amount of 3,000,000.00 for a three-year period with the option of two additional one-year periods. Safety, Security & School Police Department is requesting an increase of the purchasing limit of this agreement by an additional $1,500,000.00, to cover anticipated expenditures, and an increase in costs for materials, and products. The funds for these purchases are contained in the budgets allocated to Information Technology and Safety, Security & School Police Department.

That the request to increase the purchasing limit for ‘Safety & Security Systems: Services, Parts, & Consumables' by an additional $1,500,000.00, be approved as presented.

Additional $1,500,000.00

Goal: 5 Strategy: 1

Bids to provide ‘Cleaning of Roofs, Other Structures and Surfaces’ were received from six vendors on March 3, 2022.  The bid of Santana Pressure Cleaning Services, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

That the bid of Santana Pressure Cleaning Services, Inc., for ‘Cleaning of Roofs, Other Structures & Surfaces’ in an amount not to exceed $225,000.00 be approved as presented.

Not to exceed:  $225,000.00

Goal: 5 Strategy: 1

Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law.

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Pursuant to State Board Rules Purchasing Policies 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

The custodians of property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable, or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

That the classification of equipment and furniture, as property to be deleted, be approved as presented.

N/A

Goal: 5 Strategy: 1

The three (3) individual contracts, under the terms of individual non-exclusive three (3)-year period continuing services contracts, were Board approved on 4/16/2019 (Item #40).  Staff is recommending to extend these contracts for an addional one-year period at mutually agreed rates and conditions.  The estimated cost for these services for an additional one (1)-year period is $100,000.00. Funds are available for these services through project accounts.

$100,000.00

Goal: 5   Strategy: 1

The three (3) individual contracts, under the terms of individual non-exclusive three (3)-year period continuing services contracts, were Board approved on 4/16/2021 (Item #39).  Staff is recommending to extend these contracts for an additional one (1)-year period at mutually agreed rates and conditions.  There are available funds to cover these contracts for the one (1)-year extension period.   Funds are available for these services through project accounts.

The Construction Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($596,779.32) in gross contract dollars.

Included in these change orders is a ($563,402.92) credit for direct material purchases; the corresponding direct material purchase orders of $531,182.00 result a net of $32,220.92 in sales tax savings.

That the Construction Services’ change orders be approved and/or ratified as presented.

Chapter 1013, F.S., requires each School Board to certify annually that its educational facilities data within the Florida Inventory of School Houses is current and accurate. The district’s data has been updated by the Plan Room within Construction Services to reflect all changes made since the 2021 certification.

That the School Board of Sarasota County certify that the district’s educational facilities data is current and accurate.

N/A

( The corrections are: The regular bus count being purchased is now 16 from 19 and the updated bid amounts are included on the revised quotes attached. )

This is a direct replacement of sixteen (16 ) regular a/c school buses with student seatbelts, two (2) lift buses with student seatbelts and wheelchair hookups, and three (3) electric a/c school buses in accordance with the thirteen (13) year replacement cycle and approved in 2021-2022 capital transportation budget. Replacement will be twenty-five (25) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit student safety.

Bus w/lift:  old quote $120,001 / new quote $129,672

Regular bus:  old quote $111,057 / new quote $120,955

Goal: 5  Strategy: 1 

The Superintendent’s Financial Statements for the month ending February 28, 2022 does not reflect any unexpected trends for the third quarter of the 2021-2022 fiscal year.

The following School Board Policies have been revised and are ready for advertisement:

Policy 2.35 - Respect & Civility in Schools and District Offices

Policy 2.90 - Smoking and Tobacco Free Environment

Policy 3.17 - Recording of Parent-Staff Meetings

Policy 5.14 - Homeless Students

Policy 5.343 - Use of Time-Out Seclusion

Policy 5.56 - School Health Services

Policy 5.61 - Student Illness

Policy 5.62 - Administration of Medication During School Hours

Policy 7.22 - Electronic Records, Electronic Signatures and Electronic Funds

Policy 8.17 - Emergency Disaster

The Charles & Margery Baranick Foundation is funding an agreement between The Ritz-Carlton, Sarasota, and the Sarasota County School Board for the use of the venue to accommodate a conference that provides space requirements for general sessions and five breakout rooms for a large number of attendees.  The Barancik Foundation is funding the entire cost.