Flag Salute:   North Port High School NJROTC

Student Representative:  Carrigen Allision

Performance:  Sarasota High School Theatre

Retiring Principals 

Mental Health Awareness Month 

That the Sarasota Board of Sarasota County approve the lease agreement with TSIC of Sarasota County, Inc., a Florida not-for-profit corporation, dba Take Stock in Children of Sarasota County.

The attached purchase reference was approved for use on a prior Board Agenda as indicated on the attachment. This is a request to increase the original approved dollar amount for anticipated purchases. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the request to increase the purchasing limit for the anticipated purchase of materials and/or services through piggyback contracting, be approved as presented.

Not to Exceed:  $180,000.00

Bids to provide ‘General Contracting and Carpentry Services’ were received from three vendors on April 7, 2022.  The bids of Mailloux and Sons, Inc., and Jon F. Swift, Inc., were the best low bids meeting the advertised specifications based on a sealed scenario.  The bid of MATCON Construction Services, Inc., was non-responsive to the requirement of submitting a 5% bid bond. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

That the bid of Mailloux and Sons, Inc., and Jon F. Swift, Inc., for ‘General Contracting and Carpentry Services’ in an amount not to exceed $1,500,000.00 be approved as presented.

Not to exceed: $1,500,000.00

Goal: 5 Strategy: 1

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of contracts for the anticipated purchase of materials and/or services, be approved as presented.

Not to exceed:  $1,000,000.00

Goal: 5 Strategy: 1

Pursuant to State Board Rules Purchasing Policies 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.

See attached itemized document.

Goal: 5 Strategy: 1

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of contracts for the anticipated purchase of materials and/or services, be approved as presented.

See attached itemized document.

Goal: 5  Strategy: 1

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of contracts for the anticipated purchase of materials and/or services, be approved as presented.

See attached itemized document.

Goal: 5 Strategy: 1

Bid # 19-0040  for 'Classroom Instructional Materials' ‘was approved for award on May 4, 21, 2019 to ACE Educational Supplies, Inc., Apex Learning, Inc., Attainment Company, Bedford, Freeman and Worth Publishing Group, Capstone, CEV Multimedia, Ltd.,  Cengage Learning, Children’s Plus, Inc., Complete Book & Media Supply, LLC,  Delaney Educational Enterprises, Follett School Solutions, Inc., GL Group, Inc., dba Booksource, hand2mind, Inc., Imagination Station dba Istation, Kaplan Early Learning Company, Keystone Books and Media, Lakeshore Learning Materials, Learning A-Z, LLC, Mackin Educational Resources, Mentoring Minds, L.P., Nearpod, Inc., Paper Dragon Books, People Education, Inc., dba Mastery Education, Rainbow Book Company, Really Good Stuff, LLC, Renaissance Learning, Inc., Saddleback Educational, Inc., School Specialty, Inc.,  Steps to Literacy, Superior Text, and Voyager Sopris Leaning, Inc.in the amount of $200,000.00 for a one-year period with the option of two additional one-year periods. Office of Accountability and Choice is requesting an increase of the purchasing limit of this agreement by an additional $135,000.00 to cover anticipated expenditures.  The funds for these purchases are contained in the budgets allocated for these purposes.

That the request to increase the purchasing limit for 'Classroom Instructional Materials'  by an additional $135,000.00, be approved as presented.

Additional Financial Impact: $135,000.00.

Goal: 5 Strategy: 1

Pursuant to State Board Rules Purchasing Policies 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.

Not to exceed: $150,000.00

Goal: 5 Strategy: 1

The specified building has been inspected by the Construction Services and Facilities Services staff and is deemed beyond economical to repair or renovate and is more cost-effective to be replaced with a new building.

Funds for this demolition is available through the capital project 3425.

That the demolition and deletion of building #96-219 located at Pine View School from the F.I.S.H. inventory be approved as presented.

$3,970.00

Goal: 5   Strategy: 1

The Facilities Services’ change order is summarized on the enclosure for ease of review. This change order reflects a decrease of ($15,711.54) in gross contract dollars. The ($15,711.54) will be transferred back into project 3226.

That the Facilities Services’ change orders be approved and/or ratified as presented.

Goal: 5  Strategy: 1

All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein the final payment application #22102429-09 to the contractor for approval. The Acting Director of Facilities Services has determined that the project is complete in accordance with state statutes.

That the project be accepted as complete and the final payment and certificate of substantial completion be approved as presented.

Goal: 5  Strategy: 5

The one (1) individual contract, under the terms of individual non-exclusive three (3)-year period continuing services contract, was Board approved on 5/7/2019 (Item #53).  Staff is recommending to extend this contract for an additional one (1)-year period at mutually agreed rates and conditions.  There are available funds to cover this contract for the one (1)-year extension period.  Funds are available for these services through project accounts.

That the one (1)-year extension of the one (1) Southwest Florida Water Management District (SWFWMD) status reports continuing services contract be approved as presented.

The Construction Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $1,223,068.69 in gross contract dollars.

Included in these change orders is a ($52,361.00) credit for direct material purchases; the corresponding direct material purchase orders of $49,350.00 result a net of $3,011.00 in sales tax savings.

That the Construction Services’ change orders be approved and/or ratified as presented.

$1,223,068.69

Goal: 5  Strategy: 1

That the School Board of Sarasota County approve the right of way donation to the Florida Department of Transportation, as presented.

Goal: 5  Strategy: 1

The new job description for Assistant Director of Transportation is being presented to the School Board for approval.

The purchase of county-wide Heinemann instructional reading and math materials to support students at the elementary level, some of which may include curriculum resources to support leveled literacy intervention, jumpstart initiatives and targeted math intervention for grades 1-5 at Summer Learning Academies.

That the purchase of Hand2Mind Math Fluency Solution be approved as presented.

$135,000.00 Title 1 Dollars

Legal counsel requests advice from the Board so that it can best litigate cases.  Florida Statute 286.011 expressly permits such a meeting to occur in private so long as the procedures in the statute are followed.  One of the procedures first requires legal counsel to ask the Board for such advice.

If the Board grants this request from legal counsel, a private meeting will be scheduled after the conclusion of the Work Session on May 10, 2022. Prior to that public Work Session, formal notice of the private meeting will be made in the manner outlined by the statute.  The topic discussed at that private meeting will solely be settlement negotiations and strategy sessions related to litigation expenditures.  The only attendees at the private meeting will be the attorneys for the Board, outside counsel Rob Robinson, the Superintendent, and the Board members.   

To vote in favor of scheduling a specially set private meeting pursuant to FS 286.011(8) after the conclusion of the May 10, 2022 Work Session to discuss settlement negotiations and/or strategy sessions related to litigation expenditures.

Legal counsel requests advice from the Board so that it can best litigate cases.  Florida Statute 286.011 expressly permits such a meeting to occur in private so long as the procedures in the statute are followed.  One of the procedures first requires legal counsel to ask the Board for such advice.

If the Board grants this request from legal counsel, a private meeting will be scheduled after the conclusion of the Work Session on May 10, 2022 to discuss a recent Proposal for Settlement made by counsel for the Plaintiff in 2021-CA-2274-NC. Prior to that public Work Session, formal notice of the private meeting will be made in the manner outlined by the statute.  The topic discussed at that private meeting will solely be settlement negotiations and strategy sessions related to litigation expenditures.  The only attendees at the private meeting will be the attorneys for the Board, Patrick Duggan, Esq., the Superintendent, and the Board members.