Flag Salute - Sarasota High School

Student Representative -  Sarasota High School 

Arts Highlight  -  Booker High School Dance

The custodians of property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable, or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

That the classification of equipment and furniture, as property to be deleted, be approved as presented.

$6,643.61

Goal: 5 Strategy: 1

Proposals to provide ‘Food and Supply Purchasing Services’ were received from two (2) proposers on February 27, 2023.  The proposal of HPS, LLC was the best proposal meeting the advertised specifications. This proposal is for a period of five years with an option to renew for five additional one-year periods. The funds for these purchases are contained in the budget allocated to the Food and Nutrition Services Department. 

That the proposal of HPS, LLC to provide ‘Food and Supply Purchasing Services’ be approved as presented.

Not to exceed: $10,000,000.00 annually

Goal: 5 Strategy: 1

Bids to provide ‘Automotive/Light Truck Repair Parts’ were received from eight vendors on March 21, 2023.  The bids of Advance Stores Company, Incorporated dba Advance Auto Parts, 1-800 Radiator + A/C of Sarasota, Fleet Acquisitions LLC dba Fleet Products, IEH Auto Parts LLC dba Auto Plus Auto Parts, Neopart Transit LLC, O’Reilly Automotive Stores, Inc dba O’Reilly Auto Parts, and Vehicle Maintenance Program were the best low bids meeting the advertised specifications.  The bid of AutoZone Parts, Inc., was non-responsive due to changing the terms and conditions of the bid. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budgets allocated to the Transportation Department.

That the bids of Advance Stores Company, Incorporated dba Advance Auto Parts, 1-800 Radiator + A/C of Sarasota, Fleet Acquisitions LLC dba Fleet Products, IEH Auto Parts LLC dba Auto Plus Auto Parts, Neopart Transit LLC, O’Reilly Automotive Stores, Inc dba O’Reilly Auto Parts, and Vehicle Maintenance Program for ‘Automotive/Light Truck Repair Parts’ in an amount not to exceed $300,000.00 be approved as presented.

Not to exceed:   $300,000.00

Goal: 5 Strategy: 1

Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law.

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of contracts for the anticipated purchase of materials and/or services, using the piggyback contracting process, be approved as presented.

Not to exceed:  $200,940.00

Goal: 5   Strategy: 1

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of contracts for the anticipated purchase of materials and/or services be approved as presented.

Not to exceed: $4,414,942.19

Goal: 5 Strategy: 1

Bids to provide ‘Career and Technical Education Equipment and Supplies’ were received from 17 vendors on April 3, 2023.  The bids of ABE Paints, The Always Food Safe Company, AVY 808 BRANDED NAILS, Bluegrass Educational Technologies, CAE Healthcare, Inc., DiaMedical USA Products, Emergency Medical Products, Kaduceus Holdings, Inc., Laerdal Medical Corporation, Laguna Tools, Inc., Mobi Medical Supply/MobiMedical Manufacturing, Mock Medical, LLC, Municipal Emergency Services, Inc., Pocket Nurse Enterprises, LLC, and Project Lead The Way, Inc., were the best bids meeting the advertised specifications. The bids of Fisher Scientific Company LLC and Guamard Scientific Co., Inc., were non-responsive to the bid by changing the terms and conditions for the bid.  The bid is for a period of one year with two one-year renewals.  The funds for these purchases are contained in the budget allocated to Sarasota Technical College.  

That the bids of ABE Paints, The Always Food Safe Company, AVY 808 BRANDED NAILS, Bluegrass Educational Technologies, CAE Healthcare, Inc., DiaMedical USA Products, Emergency Medical Products, Kaduceus Holdings, Inc., Laerdal Medical Corporation, Laguna Tools, Inc., Mobi Medical Supply/MobiMedical Manufacturing, Mock Medical, LLC, Municipal Emergency Services, Inc., Pocket Nurse Enterprises, LLC, and Project Lead The Way, Inc., for ‘Career and Technical Education Equipment and Supplies’ in an amount not to exceed $2,000,000.00 be approved as presented.

Not to exceed:  $2,000,000.00

Goal: 5 Strategy: 1

The Construction Services' change orders are summarized on the enclosure for ease of review. These change orders total a decrease of ($31,466.48) in gross contract dollars.

That the Construction Services’ change orders be approved and/or ratified as presented.

($31,466.48) 

Goal: 5  Strategy: 1

All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited, and the final payment application and backup # 22200569-04 are enclosed. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

That the project be accepted as complete, and the final payment and certificate of substantial completion be approved as presented.

Goal: 5  Strategy: 1

Toledo Blade Partners II, LLC own Tract 501 in the Suncoast Technical College Commercial Subdivision. The School Board owns Tract 301 (Career Lane) in the Suncoast Technical College Commercial Subdivision. The platting of Tract 301 (Career Lane) created a drainage and flowage easement over all of Tract 501. This easement grants the School Board a perpetual, non-exclusive easement in, on, over, under and across Tract 501, for construction, installation, use, maintenance and repair of the Drainage Facilities and Pond.

That the School Board of Sarasota County approve the Drainage Easement at STC North Port, as presented.

N/A

Goal: 5  Strategy: 1

The Superintendent’s Financial Statement for the month ending February 28, 2023 does not reflect any unexpected trends for the first eight months of the 2022-2023 fiscal year.

That the Board's Audit Committee membership list be approved as presented.

District 1  -  Sue Memminger

District 4  -  

District 5  -  

The Agreement has been prepared by Exceptional Learning Solutions and is

designed to provide an onsite Special Education Program Review between June 2023 and October 2023.

Legal counsel in this automobile negligence litigation seeks direction, guidance, and advice from the Board.  Florida Statute 286.011 expressly permits such a meeting to occur in private so long as the procedures in the statute are followed. 

This meeting will be held May 2, 2023.  Prior to this meeting, formal notice of the private meeting will be made in the manner outlined by the statute.  The topic discussed at that private meeting will solely be settlement negotiations and strategy sessions related to litigation expenditures in that specific dispute.  The only participants at the private meeting will be the attorneys for the Board, the acting or interim Superintendent, and the Board members.

The meeting is required to be initiated in a public manner in the School Board chambers at 1980 Landings Blvd.  Upon commencing this public portion of the meeting, the Board chair shall announce its commencement, the estimated length of the private meeting, and the private meeting’s participants.  The public portion will then be suspended and the meeting participants will reconvene and complete the substantive portion of the meeting in private.  The private portion of the meeting will be transcribed by a certified court reporter and the entire meeting will occur on the record.  The transcript will become public record following the culmination of the case.  When the private portion of the meeting concludes, the meeting will formally close thereafter in a public setting with the Board chair announcing its termination on the record in the School Board meeting chambers located at 1980 Landings Blvd.

To move to authorize a litigation strategy session regarding Robert Prancevic and Susan Chaney-Prancevic v. Laura K. Lot and Sarasota County School Board, Case No. 2023-CA-000599-NC, pursuant to Florida Statute 286.011(8) to be held May 2, 2023.