Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.

That the reassignment of students to schools be ratified as presented.

Each Florida district school board is required to establish a comprehensive plan for student progression that explains a student’s progression from one grade to another based on the student’s mastery of the standards in s. 1003.41.  The Sarasota County Schools’ Student Progression Plan is based on mastery of English Language Arts, mathematics, science, and social studies standards.

A bid to provide ‘Milk, Juice, and Yogurt Products’ was received from one vendor on June 13, 2023.  The bid of M & B Products, Inc., was the best low bid meeting the advertised specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Food and Nutrition Services Department. 

That the bid of M & B Products, Inc., for ‘Milk, Juice, and Yogurt Products’ in an amount not to exceed $2,500,000.00 be approved as presented.

Not to exceed:  $2,500,000.00

Proposals to provide ‘Employee Assistance Program’ were received from five (5) companies on June 12, 2023. The proposal of Deer Oaks EAP Service, LLC was the best proposal meeting the advertised specifications. This proposal is for a three-year period with the option to renew for two additional one-year periods. The funds for this purchase are contained in the budget allocated to the Human Resources Department.

That the proposal of Deer Oaks EAP Service, LLC, for 'Employee
Assistance Program' in an amount not to exceed $224,820.00 for a three-year period, be approved as presented.

Not to exceed $224,820.00 for a three-year period.

Bids to provide ‘Scoreboards and Installation Services’ were received from three vendors on June 27, 2023.  The bid of Electro-Mech Scoreboard Co. was the best low bid meeting the advertised specifications based on a sealed scenario.  The bid of i2 Visual, Inc. was non-responsive to the requirement of providing bids for scoreboards meeting the Technical/Detailed Specifications as requested in the bid specifications.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budgets allocated to Schools and/or Departments.  

That the bid of Electro-Mech Scoreboard Co. for ‘Scoreboards and Installation Services’ in an amount not to exceed $250,000.00 be approved as presented.

Not to exceed:  $250,000.00

Bids to provide ‘Recycling Services’ were received from three vendors on July 11, 2023.  The bid of Coastal Waste & Recycling was the best low bid meeting the advertised specifications.  Reasons for not selecting apparent low bid were included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

That the bid of Coastal Waste & Recycling for ‘Recycling Services’ in an amount not to exceed $350,000.00 be approved as presented.

Not to exceed:  $350,000.00

Bids to provide ‘Irrigation Installation, Maintenance & Repair Services’ were received from two vendors on July 13, 2023.  The bids of Metron Irrigation LLC and Central Florida Landscaping, Inc., were the best low bids meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the budget allocated to the Facilities Services Department. 

That the bids of Metron Irrigation LLC and Central Florida Landscaping, Inc., for ‘Irrigation Installation, Maintenance & Repair Services’ in an amount not to exceed $200,000.00 be approved as presented.

Not to exceed:  $200,000.00

Pursuant to State Board Rules Purchasing Policies 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.

Not to exceed:  $100,000.00

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

That the attached list of contracts for the anticipated purchase of materials and/or services, be approved as presented.

Not to exceed:  $100,000.00

The Construction Services' change orders are summarized on the enclosure for ease of review. These change orders total a decrease in the amount of ($876,652.15) in gross contract dollars.

Included in these change orders is a ($876,652.15) credit for a Direct Material Purchases; the corresponding direct material purchase orders of $826,841.65 results a net $49,810.50 in a sales tax savings.

That the Construction Services’ change orders be approved and/or ratified as presented.

($876,652.15)