Sarasota County Schools Logo

THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Landings Administrative Complex

1980 Landings Blvd. 

6:00 PM

 

October 17, 2023 Board Meeting

Call to Order
Flag Salute
1.FLAG SALUTE
Description
Sarasota High School JROTC
Gap Analysis:
Previous Outcomes:
Expected Outcomes:
Strategic Plan Goal:
Recommendation:
Contact:
Financial Impact:
Special Presentations/Moments of Pride
2.SPECIAL PRESENTATION/MOMENTS OF PRIDE
Description

ARTS Aesthetic Moment:  Booker High School VPA Jazz Ensemble

Gap Analysis:
Previous Outcomes:
Expected Outcomes:
Strategic Plan Goal:
Recommendation:
Contact:
Financial Impact:
Superintendents Report
3.SUPERINTENDENT'S REPORT
Description
Gap Analysis:
Previous Outcomes:
Expected Outcomes:
Strategic Plan Goal:
Recommendation:
Contact:
Financial Impact:
Hearing of Citizens - Agenda
4.HEARING OF CITIZENS
Description
Gap Analysis:
Previous Outcomes:
Expected Outcomes:
Strategic Plan Goal:
Recommendation:
Contact:
Financial Impact:
Approval of Consent Agenda
5.APPROVAL OF CONSENT AGENDA
Description
Gap Analysis:
Previous Outcomes:
Expected Outcomes:
Strategic Plan Goal:
Recommendation:
That the Consent Agenda be approved as presented.
Contact:
Financial Impact:
Consent Agenda
Approval of Minutes
6.APPROVAL OF MINUTES
Description
Gap Analysis:
Previous Outcomes:
Expected Outcomes:
Strategic Plan Goal:
Recommendation:
That the minutes be approved as presented.
Contact:
Financial Impact:
Approval of Instructional/Classified Personnel Report
7.APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
Description
The Human Resources Instructional/Classified Personnel Report has been added to the agenda item for approval.
Gap Analysis:
Previous Outcomes:
Expected Outcomes:
Strategic Plan Goal:
Recommendation:
That the Human Resources Instructional/Classified Personnel Report be approved as presented. 
Contact:

AL HARAYDA    al.harayda@sarasotacountyschools.net

ALLISON FOSTER   allison.foster@sarasotacountyschools.net

Financial Impact:
General Items
8.APPROVAL OF SCHOOL IMPROVEMENT PLANS FOR SCHOOL YEAR 2023-2024
Description
Sarasota County School Board Policy states that the plan for each District school shall be approved annually and shall  be implemented as a new, amended, or continued school improvement plan.  The School Improvement Plans can be found at www.floridacims.org        
Gap Analysis:
To close the gap, schools need to implement the area(s) of focus and action steps with fidelity, within the SIP, in order to improve student achievement and actively engage the community through the SAC.  The schools will have an area of focus on any student group below the 41% federal index.  The use of a problem-solving process will allow schools to progress monitor the attainment of goals outlined in the SIP.
Previous Outcomes:
Increase student performance in ELA, Mathematics, and Science closing the gap through implementation of system-level strategies and by measuring and tracking key performance.
Expected Outcomes:
Goals for the 2023-2024 school year include increasing proficiency for all students with a focus on student groups below the FPPI and decreasing the number of ATSI and CSI schools. 
Strategic Plan Goal:
Recommendation:
That the Board approves all School Improvement Plans as presented.
Contact:

DENISE CANTALUPO   denise.cantalupo@sarasotacountyschools.net

RACHAEL O'DEA    rachael.o'dea@sarasotacountyschools.net

Financial Impact:
N/A
Agreement/Contracts
9.APPROVAL OF CONTRACT BETWEEN QUIET WATERS THERAPY LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL.
Description
The contract provides mental health support for students and small group counseling including grief, anxiety, organizational skills, conflict regulation and develop safety plans for at-risk for suicide, when written parental consent is obtained. This contract supports Booker Middle School only.
Gap Analysis:
Throughout Sarasota County, there can be extensive waitlists with agencies that serve students requiring more intensive mental and behavioral health support. Mental health support will be provided to students with parental consent on campus at Booker Middle School improving access to services and better academic and behavioral outcomes.
Previous Outcomes:

This is a continuing contract to help support Booker Middle School. In the earlier part of this year, from January to May 2023, a total of 20 students received support services. These services were available twice a week for most of this period, resulting in a total of 223 interventions or sessions being conducted to help provide student support.  Interventions were delivered during non-academic periods, and parental consent and information releases were obtained in all cases.

Expected Outcomes:

Students and families engaging with mental health support, with consent, will improve skills needed to increase attendance, academic engagement, and life skills, while reducing the need for involuntary examinations.

Strategic Plan Goal:
Recommendation:
That the contract between Quiet Waters Therapy LLC and the School Board of Sarasota County, FL be approved as presented.
Contact:

DEBRA GIACOLONE   debra,giacolone@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

Not to exceed $75,000.00

Materials Management
10.APPROVAL TO AWARD BID #24-0023 FOR ATHLETIC CLOTHING & EQUIPMENT
Description

On August 29, 2023, Procurement in conjunction with schools and departments issued a bid for Athletic Clothing & Equipment. Bids to provide ‘Athletic Clothing & Equipment’ were received from 13 vendors on September 19, 2023.  The bids of Baker’s Sports, Inc., BSN Sports, LLC, Coastal Enterprises, Gopher Sport, Jostens, Inc. dba Neff, MFAC, LLC, Playlearn USA, Inc., Pyramid School Products, S+S Worldwide, and Southern Park and Play Systems dba Southern Park and Play, LLC were the best bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid were included with the bid tabulation.  This bid is for a period of one year with an option to renew for two additional one-year periods.

Gap Analysis:

The athletic clothing and equipment bid fills a need for schools to have the ability to purchase discounted athletic clothing and equipment that is required for student participation.  

Previous Outcomes:

The athletic clothing and equipment bid has been in place since 2008 to provide schools the ability to purchase discounted athletic clothing and equipment that is needed for student participation.  

Expected Outcomes:

Schools will be able to purchase athletic clothing and equipment at the best available discounts and pricing.

Strategic Plan Goal:
Recommendation:

That the bids of Baker’s Sports, Inc., BSN Sports, LLC, Coastal Enterprises, Gopher Sport, Jostens, Inc. dba Neff, MFAC, LLC, Playlearn USA, Inc., Pyramid School Products, S+S Worldwide, and Southern Park and Play Systems dba Southern Park and Play, LLC for ‘Athletic Clothing & Equipment’ in an amount not to exceed $500,000 be approved as presented.

Contact:

JAMES SLATON     james.slaton@sarasotacountyschools.net

MEGAN GREENE      megan.green@sarasotacountyschools.net

 
Financial Impact:

Not to exceed:  $500,000.00

The funds for these purchases are contained in the budgets of the schools and departments. 

 

Construction
11.APPROVAL OF THE FPL UNDERGROUND EASEMENT FOR THE K-8 SCHOOL AT CLARK AND LORRAINE ROAD PROJECT (UNDERGROUND EASEMENT BUSINESS)
Description

As part of the K-8 School at Clark and Lorraine Road Project, Florida Power & Light Company (FPL) requires an underground easement from the School Board in order to provide electrical power to the future K-8 School at Clark and Lorraine Road which is currently under construction.

Gap Analysis:
This easement allows FPL to have access to service their equipment on our site. This area is limited to portions of the site on which their equipment and infrastructure are located. 
Previous Outcomes:
Since the district cannot service this equipment, easements are the preferred mechanism to permit FPL to work on district property.
Expected Outcomes:
Allowing FPL access easements to service their equipment allows them to restore power and service to school sites efficiently and effectively.
Strategic Plan Goal:
Recommendation:

That the School Board of Sarasota County approve the Florida Power & Light Company (FPL) underground easement for the K-8 School at Clark and Lorraine Road Project, as presented.

Contact:
JANE DREGER jane.dreger@sarasotacountyschools.net
JODY DUMAS jody.dumas@sarasotacountyschools.net
 
Financial Impact:
N/A
12.APPROVAL OF AMENDMENT #3 TO THE ARCHITECT'S CONTRACT FOR THE BAY HAVEN SCHOOL OF BASICS PLUS BUILDING 1 RENOVATION PROJECT.
Description
The scope of work for this Amendment is to provide the additional design services needed to compensate the designers for the revisions to the construction documents due to the reduction of the original scope of the project. The project scope reduction was executed to reduce the overall budget costs.
Gap Analysis:
This change order provides for design revisions required to implement cost saving measures.
Previous Outcomes:
The age and historic nature of this project require special consideration. All modifications must be carefully designed and engineered.
Expected Outcomes:
Approval of this change order will allow the project team to continue with these cost saving modifications.
Strategic Plan Goal:
Recommendation:
That Amendment #3 to the Agreement dated June 21, 2022, with Sweet Sparkman Architecture and Interiors for the Bay Haven School of Basics Plus Building 1 Renovation be approved as presented.
Contact:

JANE DREGER Jane.Dreger@sarasotacountyschools.net 

JODY DUMAS  Jody.Dumas@sarasotacountyschools.net

Financial Impact:
$43,680.00
13.APPROVAL OF THE SARASOTA COUNTY PUBLIC UTILITY EASEMENT #01 FOR THE GOCIO ELEMENTARY SCHOOL - NEW CLASSROOM WING AND CAMPUS REFRESH PROJECT
Description

As part of the Gocio Elementary School New Classroom Wing and Campus Refresh Project, Sarasota County requires a public utility easement from the School Board in order to provide water service to the future classroom which is currently under construction.

Gap Analysis:
This easement allows Sarasota County to have access to service their equipment on our site. This area is limited to portions of the site on which their equipment and infrastructure are located. 
Previous Outcomes:
Since the district cannot service this equipment, easements are the preferred mechanism to permit Sarasota County to work on district property. 
Expected Outcomes:
Allowing Sarasota County access easements to service their equipment allows them to restore public utilities and service to school sites efficiently and effectively.
Strategic Plan Goal:
Recommendation:

That the School Board of Sarasota County approve the Sarasota County public utility easement #01 for the Gocio Elementary School New Classroom Wing and Campus Refresh Project, as presented.

Contact:

JANE DREGER jane.dreger@sarasotacountyschools.net

JODY DUMAS jody.dumas@sarasotacountyschools.net
Financial Impact:
N/A
14.APPROVAL OF THE SARASOTA COUNTY PUBLIC UTILITY EASEMENT #02 FOR THE GOCIO ELEMENTARY SCHOOL NEW CLASSROOM WING AND CAMPUS REFRESH PROJECT
Description
As part of the Gocio Elementary School New Classroom Wing and Campus Refresh Project, Sarasota County requires a public utility easement from the School Board in order to provide water service to the future classroom which is currently under construction.
Gap Analysis:
This easement allows Sarasota County to have access to service their equipment on our site. This area is limited to portions of the site on which their equipment and infrastructure are located. 
Previous Outcomes:
Since the district cannot service this equipment, easements are the preferred mechanism to permit Sarasota County to work on district property.
Expected Outcomes:
Allowing Sarasota County access easements to service their equipment allows them to restore public utilities and service to school sites efficiently and effectively.
Strategic Plan Goal:
Recommendation:

That the School Board of Sarasota County approve the Sarasota County public utility easement #02 for the Gocio Elementary School New Classroom Wing and Campus Refresh Project, as presented.

Contact:

JANE DREGER jane.dreger@sarasotacountyschools.net

JODY DUMAS jody.dumas@sarasotacountyschools.net
Financial Impact:
N/A
15.APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES’ CHANGE ORDERS
Description

The Construction Services' change orders are summarized on the enclosure for ease of review.

Included in these change orders is a ($56,208.98) credit for direct material purchases; the corresponding direct material purchase orders of $54,520.30 results in a net $1,688.68 in sales tax savings. These change orders result in an overall contract decrease of ($56,208.98). 
Gap Analysis:
Change orders are utilized on construction contracts to adjust the original contract amount for various circumstances.  These may include adjustments for an increase or decrease in project scope, adjustments need to close a contract and return unspent project funds to the district, for removing the purchase of large items from a contract so the district can purchase these items directly from vendors to save sales tax, or for modifying the project start date. The attached documents detail the associated change orders for this item on multiple projects.
Previous Outcomes:
Change orders reflect construction project progress and occur normally as a result of conditions on the construction project and the project manager managing the costs associated with the purchase of materials, supplies and labor.  Deductive change orders allow the district to save the cost of paying sales tax on large purchase items.
Expected Outcomes:
The district removes large purchase items from the original contracts, purchases the items directly from the various vendors and saves the cost of the sales tax in the overall project budget.
Strategic Plan Goal:
Recommendation:
That the Construction Services’ change orders be approved and/or ratified as presented.
Contact:

Jane Dreger Jane.Dreger@sarasotacountyschools.net                                   

 Jody Dumas Jody.Dumas@sarasotacountyschools.net

Financial Impact:

($56,208.98)

16.APPROVAL OF THE CONSTRUCTION MANAGER CONTRACT FOR CONSTRUCTION SERVICES FOR THE SARASOTA HIGH SCHOOL BUILDINGS #13 AND #14 RENOVATION PROJECT - PHASE 1 PORTABLES AND STAGING
Description
On 10/18/2022 (Item #21), the Board approved the "Agreement between Owner and Construction Manager for Preconstruction" for the Sarasota High School Building 13 & 14 Renovation Project.  On 10/3/2023, the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) successfully negotiated a contract with Gilbane Building Company for the first construction phase of the project.  The scope of work for Phase 1 includes: converting an existing portable #99-756 to office space; leasing, setup, and connection of ten (10) new portables and one (1) new restroom portable to create swing space on site; site work; and general conditions to commence construction.  The balance of the work will be added to the contract via change order.  The Guaranteed Maximum Price (GMP) for this Phase 1 contract is $2,143,577.00.  The total project budget is $40,883,780.00.
Gap Analysis:
Approval of this contract will allow the project to proceed seamlessly while the GMP is finalized.
Previous Outcomes:
The final design is complete and the project is "out for bid" now and will be submitted to the Board for approval at an upcoming board meeting.
Expected Outcomes:
The benefit of approval of an early contract will allow work to commence to prepare the site and swing space for the relocation of students and staff. This will allow the construction to proceed while the Construction Manager finalizes the Guaranteed Maximum Price (GMP) for the remainder of the project. 
Strategic Plan Goal:
Recommendation:
That the Construction Manager contract for the Sarasota High School Buildings #13 & #14 Renovation - Phase 1 Portables and Staging project be approved as presented.
Contact:

Jane Dreger jane.dreger@sarasotacountyschools.net

Jody Dumas jody.dumas@sarasotacountyschools.net

Financial Impact:
$2,143,577.00
Planning
17.APPROVAL OF THE AMENDMENT TO THE AGREEMENT BETWEEN MILESTONE TOWER LIMITED PARTNERSHIP AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
Description
The School District and Milestone Tower Limited Partnership entered into an agreement whereby the District granted Milestone a ground lease area to construct a cell tower on the Booker High School campus. This agreement was approved on June 7, 2022.  This modification adds to the current leased area in order to accommodate the construction and layout of equipment for the tower.
Gap Analysis:
Additional area is needed to accommodate the construction of the tower.  The additional area granted under the lease will not affect the operation of the Booker High Campus.
Previous Outcomes:
Board approved the original agreement.
Expected Outcomes:
Modification to the original agreement is approved.
Strategic Plan Goal:
Recommendation:
That the modification to the lease agreement between Milestone Tower Limited Partnership and The School Board of Sarasota County, Florida be approved as presented.
Contact:

DIANE COMINOTTI   diane.cominotti@sarasotacountyschools.net

JODY DUMAS  jody.dumas@sarasotacountyschools.net

 

Financial Impact:
N/A
Finance
18.APPROVAL OF THE SUPERINTENDENT'S MONTHLY FINANCIAL REPORT
Description
The Superintendent's Financial Statements for the months ending July 31, 2023 and August 31, 2023 do not reflect any unexpected trends for the first two months of the 2023-2024 fiscal year.  The negative trend shown in fund balance in the General Fund will continue  until approximately November when property taxes are received.
Gap Analysis:
The presentation of monthly financial statements promotes transparency and provides the Board and community with the results of operations during the fiscal year.
Previous Outcomes:
The Superintendent's Financial reports are presented to the Board monthly to show the financial condition of the District.
Expected Outcomes:
The approval of the Superintendent's Monthly Financial Report.
Strategic Plan Goal:
Recommendation:
That the Superintendent's Monthly Financial Report be approved as presented. 
Contact:

VALERIE MAGGI   valerie.maggie@sarasotacountyschools.net

BONNIE PENNER  bonnie.penner@sarasotacountyschools.net

Financial Impact:
N/A
School Board Items
19.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.70 - BULLYING AND HARASSMENT
Description

Policy 2.70 - Bullying and Harassment - has been revised with the following changes:

  • Includes employees as covered under the policy as well as students
  • Adds language for protected classifications as defined by state and federal law
  • Includes persons being aware of bullying or harassment as required to report the incident to school or district administrators
  • Allows immediate, temporary action if necessary to stop the alleged conduct during investigation
  • Requires parent/guardian notification as soon as possible for both victims and perpetrators of violation claims
  • Updates SESIR definitions to match latest guidance
  • Adds details on Hope Scholarship program eligibility
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in August 2020.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 2.70 - Bullying and Harassment - be approved as presented.   

 

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

 

Financial Impact:

$3025 newspaper notices

20.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.701 - HAZING
Description

Policy 2.701 - Hazing - has been revised with the following changes:

  • Updates definitions of hazing from FS 1006.63 to cover additional areas
  • Updates should or may to “shall” in reporting instances, removes immunity similar to policies 2.70 and 2.71
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:
Expected Outcomes:

This policy was previously revised and adopted as Board Policy in December 2018.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 2.701 - Hazing - be approved as presented.

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$1097.25 newspaper notices

21.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.71-POLICY PREVENTING DISCRIMINATION AND HARASSMENT
Description

Policy 2.71 - Policy Preventing Discrimination and Harassment - has been revised with the following changes:

  • Changes terms to acknowledge state and federal protected classifications
  • Includes persons being aware of discrimination or harassment as required to report incident to school or district administrator
  • Requires parent/guardian notification as soon as possible for both victims and perpetrators of violation claims
  • Adds details on Hope Scholarship program eligibility
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in August 2020.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 2.71 - Policy Preventing Discrimination and Harassment - be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$3611 newspaper notices

22.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.71A - DISCRIMINATION AND HARASSMENT COMPLAINT PROCEDURES
Description

Policy 2.71a - Discrimination and Harassment Complaint Procedures - has been revised with the following changes:

  • Changes terms to acknowledge state and federal protected classifications
  •  Includes persons being aware of discrimination or harassment as required to report incident to school or district administrator
  • Adds retaliation protection
  • Removes informal complaint procedure
  • Adds additional Title IX protections
  • Updates notification of parents/guardians
  • Updates to appeals of investigation outcome
Gap Analysis:

These policy revisions have been made to comply with federal and state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in August 2020.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 2.71a - Discrimination and Harassment Complaint Procedures  -  be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$3676.75 newspaper notices

23.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.72 - STUDENT DATING AND VIOLENCE
Description

Policy 2.72 - Student Dating and Violence - has been revised with the following changes:

  • Changes to update awareness of incidents to broaden the scope of reporting  
  • Updates should or may to “shall” in reporting instances
  • Updates parental notification requirements in specific instances
  • Updates definition for dating partner
  •  Removes immunity and amnesty, similar to Policy 2.70 and 2.71
  • Updates investigative procedures to include grievance procedures to be consistent with Title IX requirements
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in August 2020.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 2.72  -  Student Dating and Violence - be approved as presented.

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$2851.75 newspaper notices

24.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.73 - EDUCATIONAL EQUITY POLICY
Description

Policy 2.73 - Educational Equity Policy - has been revised with the following changes:

  • Updates language to protected classifications for continual coverage and compliance with state and federal laws
  •  Changes professional development to professional learning in accordance with new FL DOE policy
  • Adds instruction must be in accordance with state standards and delivered in an age-appropriate manner
  • Removes Equity Committee
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in November, 2022.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 2.73 - Educational Equity Policy - be approved as presented.

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:
$1072 newspaper notices
25.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 2.90 - SMOKING AND TOBACCO FREE ENVIRONMENT
Description

Policy 2.90 - Smoking and Tobacco Free Environment - has been revised with the following definitions and requirements:

  • Adds change to tobacco promotion language recommended by Tobacco Free Florida
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously approved and revised in June of 2022

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 2.90 - Smoking and Tobacco Free Environment - be approved as presented.

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$932.25 newspaper notices

26.APPROVAL TO ADVERTISE THE NEW SCHOOL BOARD POLICY 3.31 - SCHOOL-SPONSORED EVENTS AND ACTIVITIES
Description

Policy 3.31 - School-Sponsored Events and Activities - has been created with the following definitions and requirements:

  • New policy to comply with FL DOE rule 6A-10.089.
  • Defines terminology for school sponsored events and activities
  • Outlines the requirements for events and what types are prohibited, parental notification and overnight lodging requirements
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This is a new policy.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of the new School Board Policy 3.31 - School-Sponsored Events and Activities - be approved as presented.

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$583 newspaper notices

27.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 5.16 - CHILDREN OF MILITARY FAMILIES
Description

Policy 5.16 - Children of Military Families - has been revised with the following definitions and requirements:

  • Change to eligibility language coming from HB 633, including that a student whose parent is transferred from one military installation to another within the state after the controlled open enrollment window may enroll in any school within the state
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously approved and revised in December 2021

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 5.16 - Children of Military Families - be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$434.50 newspaper notices

28.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 5.32 - ZERO TOLERANCE FOR SCHOOL RELATED CRIMES
Description

Policy 5.32 - Zero Tolerance for School Related Crimes - has been revised with the following definitions and requirements:

  • Adds provision from HB 1537 that there is a presumption that the actions of any student who intervenes in defense of another student or in self-defense used only the amount of force necessary to stop a violent act in order to restore or maintain the safety of others
  • Adds information on protected classifications
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously approved and revised in August of 2019.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 5.32  -  Zero Tolerance for School Related Crimes  -  be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$924 newspaper notices

29.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 5.38 - STUDENT USE OF ELECTRONIC DEVICES
Description

Policy 5.38 - Student Use of Electronic Devices - has been revised with the following changes:

  • New language in each policy prohibits use of TikTok, or other apps on the Prohibited List from FL Dept of Management Services from use or access on district devices or district internet connection
  •  Provides exceptions for designated personnel and law enforcement as allowed by law
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in August, 2019

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 5.38 - Student Use of Electronic Devices - be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$649 newspaper notices

30.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 5.381 - STUDENT SOCIAL MEDIA GUIDELINES
Description

Policy 5.381 - Student Social Media Guidelines - has been revised with the following changes:

  • New language in each policy prohibits use of TikTok, or other apps on the Prohibited List from FL Dept of Management Services from use or access on district devices or district internet connection
  •  Provides exceptions for designated personnel and law enforcement as allowed by law
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in August, 2019

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 5.381 - Student Social Media Guidelines - be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$1656 newspaper notices

31.APPROVAL TO ADVERTISE THE NEW SCHOOL BOARD POLICY 5.65 - USE OF RESTROOMS AND CHANGING FACILITIES
Description

Policy 5.65 - Use of Restrooms and Changing Facilities - has been created to comply with HB 1521 and new FL Department of Education rule:

  • In accordance with Safety in Private Spaces Act, requires multiple-occupancy bathrooms or changing facilities to be male or female, allows for providing unisex bathrooms or changing facilities
  • Updates definition of multiple-occupancy and unisex bathrooms or changing facilities
  • Exceptions in accordance with state law
  • Accompanying state forms to submit verifying designation of each current district building’s bathrooms and changing facilities, must submit for all new buildings in the future
Gap Analysis:

This policy has been created to comply with state law and FL Department of Education rules.

Previous Outcomes:

This is a new policy.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of new School Board Policy 5.65 - Use of Restrooms and Changing Facilities - be approved as presented. 

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$775 newspaper notices

32.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 5.70 - STUDENT RECORDS
Description

Policy 5.70 - Student Records - has been revised with the following changes:

  • Updates required time to transfer student records from one school to another from 3 days to 5 days to comply with new FL DOE rule
  •  Adds “Superintendent’s Designee” option for who is responsible for reviewing online educational services terms of service and privacy policy
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in May 2019.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 5.70 - Student Records - be approved as presented. 

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$2324 newspaper notices

33.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 5.72 - LEGAL NAME OF STUDENT
Description

Policy 5.72 - Legal Name of Student - has been revised with the following definitions and requirements:

  • Adds requirement of a consent form from parents for child to be referred to by any deviation from their legal name from FL DOE 6A-1.0955
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously approved and revised in May of 2019.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:

 

Recommendation:

That the advertisement of revised School Board Policy 5.72 - Legal Name of Student - be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$341 newspaper notices

34.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 6.321 - WIRELESS TELEPHONE USAGE
Description

Policy 6.321 - Wireless Telephone Usage - has been revised with the following changes:

  • New language in each policy prohibits use of TikTok, or other apps on the Prohibited List from FL Dept of Management Services from use or access on district devices or district internet connection
  •  Provides exceptions for designated personnel and law enforcement as allowed by law
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in December, 2018.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 6.321 - Wireless Telephone Usage - be approved as presented. 

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$478 newspaper notices

35.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 6.322 - DISTRICT RELATED SOCIAL MEDIA ACCOUNTS
Description

Policy 6.322 - District Related Social Media Accounts - has been revised with the following changes:

  • New language in each policy prohibits use of TikTok, or other apps on the Prohibited List from FL Dept of Management Services from use or access on district devices or district internet connection
  •  Provides exceptions for designated personnel and law enforcement as allowed by law

 

Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in March, 2019.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 6.322 - District Related Social Media Accounts - be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$809 newspaper notices

36.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 6.323 - STAFF SOCIAL MEDIA GUIDELINES
Description

Policy 6.323 - District Related Social Media Accounts - has been revised with the following changes:

  • New language in each policy prohibits use of TikTok, or other apps on the Prohibited List from FL Dept of Management Services from use or access on district devices or district internet connection
  • Provides exceptions for designated personnel and law enforcement as allowed by law
  • Renames policy from 6.322 to 6.323 to not conflict with Policy 6.322 Staff Social Media Guidelines
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in October 2021.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 6.323 - Staff Social Media Guidelines - be approved as presented.

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$1810 newspaper notices

37.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 6.531 - DEFERRED RETIREMENT OPTION PROGRAM (DROP)
Description

Policy 6.531 - Deferred Retirement Option Program (DROP) - has been revised with the following changes:

  • Revisions based on Senate Bill 7024
  • Extends maximum time in DROP from 60 to 96 months
  • Certain instructional employees have the opportunity to extend an additional 24 months (10 total years now, not eight)
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously revised and adopted as Board Policy in December 2018

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 6.531 - Deferred Retirement Option Program (DROP) - be approved as presented.

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$635 newspaper notices

38.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 6.70 - PROFESSIONAL LEARNING
Description

Policy 6.70 - Professional Learning - has been revised with the following definitions and requirements:

  • Professional Development changed to Professional Learning based on state guidance
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously approved and revised in December 2018

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 6.70 - Professional Learning - be approved as presented. 

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$613.25 newspaper notices

39.APPROVAL TO ADVERTISE THE REVISED SCHOOL BOARD POLICY 7.51 - PAYROLL
Description

Policy 7.51 - Payroll - has been revised with the following definitions and requirements:

  • New language added to define paid days and unpaid days
  •  Information added for salary adjustments if a person separates employment prior to the end of the school calendar year
Gap Analysis:

These policy revisions have been made to comply with state law and FL Department of Education rules.

Previous Outcomes:

This policy was previously approved and revised in November of 2019.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy. Upon adoption of this policy, appropriate corresponding updates will be made to district procedures and manuals to align with the changes, including the previously approved Code of Student Conduct.

Strategic Plan Goal:
Recommendation:

That the advertisement of revised School Board Policy 7.51 - Payroll - be approved as presented.

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

$651.75 newspaper notices

40.APPROVAL TO ADVERTISE THE NEW SCHOOL BOARD POLICY - FINANCIAL ADVISORY COMMITTEE
Description

Financial Advisory Committee policy has been created to comply with HB 1521 and new FL Department of Education rule:

  • Policy is drafted to provide transparency into the construction, roles, and responsibility of the Financial Advisory Committee
  • Drafted to closely mirror the Audit Committee policy
  • Needed based on ballot language for millage
Gap Analysis:

This policy has been created to comply with ballot language for millage assessment.

Previous Outcomes:

This is a new policy.

Expected Outcomes:

This item needs to be noticed for 28 days after this first agenda inclusion. At the next scheduled regular board meeting after that period, the item will be brought back for adoption into School Board Policy.

Strategic Plan Goal:
Recommendation:

That the advertisement of new School Board Policy - Financial Advisory Committee - be approved as presented. 

Contact:

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

BONNIE PENNER  bonnie.penner@sarasotacountyschools.net

Financial Impact:

$729 newspaper notices

New Business
41.APPROVAL OF BOARD ACKNOWLEDGEMENT OF COMPLETION OF THE SARASOTA COUNTY SCHOOL BOARD 2023 FLORIDA SAFE SCHOOLS ASSESSMENT
Description
Section 1006.07(6) Florida Statutes requires school districts to use the Florida Safe Schools Assessment Tools (FSSAT), School Safety Risk Assessment (SSRA) to conduct a self-assessment of the school district's
current safety and security practices. According to the law, each school board must receive FSSAT results at a publicly noticed school board meeting. Each school district shall report the self-assessment results and school board action to the Commissioner of Education within 30 days following the school board meeting. The Florida School Safety Assessment was conducted and found that the district complied with the provisions of Section 1006.07(6) Florida Statute. The information gathered in this Safe Schools Assessment Tool is classified as For Official Use Only (FOUO), is protected from public disclosure under§ 281.301FS and is exempt from public records requests under § 119.071(3)(a) FS and should be handled
accordingly.
Gap Analysis:
This submission of the and acceptance of the results of the School Safety Risk Assessment meets statutory requirements laid out is FSS 1006.6(7). The FSSAT must be the primary physical site security assessment tool as revised and required by the Office of Safe Schools which is used by school officials at each school district and public school site in the state in conducting security assessments.
Previous Outcomes:
Sarasota County Schools School has been a leader in recognizing and implementing school safety and school hardening trends. Sarasota County has lead the way in emergency and crisis preparedness planning; security, crime, and violence prevention policies and procedures; physical security measures; school and community collaboration on school safety; policies and procedures for school officials to prepare for and respond to natural and manmade disasters, including family reunification plans to reunite students and employees with their families after a school is closed or unexpectedly evacuated due to such disasters.
Expected Outcomes:
Identify areas of concern at each school in relation to school security take the steps necessary to address those concerns.
Strategic Plan Goal:
Recommendation:
That the 2023 Florida School Safety Assessment Tool, School Safety Risk Assessment be approved as presented.
Contact:

STEVE LORENZ  steve.lorenz@sarasotacountyschools.net,

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net 

 

Financial Impact:
N/A
42.APPROVAL TO AWARD BID #24-0026 FOR SPEECH, OCCUPATIONAL, PHYSICAL THERAPY, ESE SERVICES & OTHER STAFFING PERSONNEL
Description

On September 14, 2023, Procurement in conjunction with the Exceptional Student Education (ESE) Department, issued a bid for Speech, Occupational, and Physical Therapy Services and included to expand to all ESE vacancies in the district.  Bids to provide ‘Speech, Occupational, Physical Therapy, ESE Services & Other Staffing Personnel’ were received from 32 vendors on September 29, 2023.  The bids of AHS Staffing, LLC, American Medical Staffing, Inc., AMN Allied Services, LLC, Clarifi Staffing LLC, Community Rehab Associates, Inc. d/b/a CRA Therapy, Comprehensive Therapy Consultants, Edge Therapies LLC, Fayne Therapy, Gifted Nurses, LLC DBA Gifted Healthcare, HealthPRO Pediatrics, LLC, iDEAL Personnel Services LLC, Invo Healthcare Associates, LLC, Jones Telepractice Agency LLC,  Maxim Healthcare Staffing Services, Medical Edge Recruitment LLC, New Direction Solutions, LLC dba ProCare Therapy, Novo Staffing, LLC in Affiliation with myBasePay USA LLC, Orange Tree Staffing, LLC, Potter Speech & Language Therapy, Quantum Health Professionals dba Quantum Education Professionals, Soliant Health, LLC, Speech Specialists of San Antonio, P.C., Sterling Physical Therapy & Wellness, Sunbelt Staffing, LLC, Talk of the Town Speech Therapy, LLC, The Stepping Stones Group LLC, Therapeutic Endeavors LLC, and Therapeutic Potentials Inc., were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid were included with the bid tabulation.  This bid is for a period of one year with an option to renew for two additional one-year periods.  

Gap Analysis:

Currently, there are continued vacancies that are unable to be filled through traditional recruitment and direct hire processes.  These positions are critical to provide direct services to students with disabilities for IEP goals/services.  As of September 15, 2023, 19 ESE Teacher vacancies; 93 ESE Aides (35 Oak Park); 12.6 ESE Department vacancies.  The proposed solution is to convert vacant Aides, Paraprofessionals, ESE Teachers, Speech, Occupational, and Physical Therapy Service positions into contracted dollars as needed.  These converted funds will be utilized to provide contracted staff to fill these district positions.

Previous Outcomes:

The bidding process for ESE contractors was initiated because Aides, Paraprofessionals, ESE Teachers, Speech, Occupational, and Physical Therapy Service positions are difficult to fill.  The district has consistently posted over 15 vacancies for Paraprofessional, Aide and ESE Teacher positions each day since Summer 2023.

Expected Outcomes:

By identifying vendor(s) who can provide contracted support for ESE unfilled vacancies, Sarasota County Schools will increase the number of consistent Aides, Paraprofessionals, ESE Teachers, Speech, Occupational, and Physical Therapy Service Providers to support in the learning environment for students with disabilities. This will increase the staff to student ratio to improve student academic needs and progress, meet health/medical needs and ensure the safety of students and staff.

Strategic Plan Goal:
Recommendation:

That the bids of AHS Staffing, LLC, American Medical Staffing, Inc., AMN Allied Services, LLC, Clarifi Staffing LLC, Community Rehab Associates, Inc. d/b/a CRA Therapy, Comprehensive Therapy Consultants, Edge Therapies LLC, Fayne Therapy, Gifted Nurses, LLC DBA Gifted Healthcare, HealthPRO Pediatrics, LLC, iDEAL Personnel Services LLC, Invo Healthcare Associates, LLC, Jones Telepractice Agency LLC,  Maxim Healthcare Staffing Services, Medical Edge Recruitment LLC, New Direction Solutions, LLC dba ProCare Therapy, Novo Staffing, LLC in Affiliation with myBasePay USA LLC, Orange Tree Staffing, LLC, Potter Speech & Language Therapy, Quantum Health Professionals dba Quantum Education Professionals, Soliant Health, LLC, Speech Specialists of San Antonio, P.C., Sterling Physical Therapy & Wellness, Sunbelt Staffing, LLC, Talk of the Town Speech Therapy, LLC, The Stepping Stones Group LLC, Therapeutic Endeavors LLC, and Therapeutic Potentials Inc., for ‘Speech, Occupational, Physical Therapy, ESE Services & Other Staffing Personnel’ in an amount not to exceed $2,000,000.00 be approved as presented.

Contact:

ALLISON FOSTER allison.foster@sarasotacountyschools.net 

RACHEAL O'DEA  racheal.o'dea@sarasotacountyschools.net

 

 

Financial Impact:

Not to exceed:  $2,000,000.00

The funds for these purchases are contained in the budgets allocated to the Schools and Departments.

43.APPROVAL OF THE SEPARATE DAY SCHOOL ESE PARAPROFESSIONAL POSITION FOR OAK PARK SCHOOL (SSP-9)
Description
The proposed Separate Day School ESE Paraprofessional SSP9 job description would replace the current SSP7 ESE Paraprofessional position and would be exclusive to Oak Park School. These SSP9 positions would be assigned to each classroom at Oak Park School to provide direct student support needs to access the school environment to ensure classroom safety and help students make adequate progress toward the mastery of IEP goals and grade level standards. 
Gap Analysis:
Oak Park School currently has 27 classified ESE Paraprofessionals vacancies. The positions have been posted since the beginning of the summer with a limited applicant pool. These ESE paraprofessional positions are critical to support student needs based on Individualized Education Plan (IEP) supports and services to include student academic needs and progress, health/medical needs, and ensuring the safety of students and staff.
Previous Outcomes:
ESE Paraprofessional positions are 10-month positions that are difficult to recruit, hire and retain. These positions continue to be vacant as posted at the current SSP7 rate. During the 22-23 school year at Oak Park School, the year ended with 32 vacancies. This represents ESE Paraprofessional vacancies not filled. During the 23-24 school year, 27 SSP7 paraprofessional positions continue to be vacant at Oak Park School.
Expected Outcomes:
Due to the difficulty staffing SSP7 ESE paraprofessional vacancies, creating a 10-, 11-, or 12-month position at a more competitive rate of pay will increase the ability to recruit, hire and retain consistent, skilled staff. 10-, 11-, and 12-month positions would allow for needed staffing for medical, communication, behavior, and instructional support for students with the highest needs in the district.
Strategic Plan Goal:

Recommendation:
That the Separate Day School ESE Paraprofessional job description for Oak Park School be approved as presented.
Contact:

ALLISON FOSTER   allison.foster@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:
The total fiscal impact would be the difference between 97  SSP-7 ESE Paraprofessionals to SSP-9 Positions  (Difference is $2,295)  Potential Total = $222,615 per year
44.APPROVAL OF THE SEPARATE DAY SCHOOL CNA PARAPROFESSIONAL POSITION FOR OAK PARK SCHOOL (SSP-9)
Description
The proposed Separate Day School Certified Nursing Assistant (CNA) Paraprofessional would be assigned to each needed classroom at Oak Park requiring assistance with activities of daily living. This position would be responsible for performing direct student care and student care related activities, including, but not limited to personal care (e.g., toileting, feeding), activities of daily living, and other skills necessary for the student to access the school environment and make progress toward the mastery of Individualized Education Plan (IEP) goals. CNAs may help students access the learning environment by assisting students with mobility limitations and by facilitating the students' learning as directed by the classroom teacher. Positions could be considered as 10-, 11- or 12-month positions for Extended School Year (ESY) needs.   
Gap Analysis:
Oak Park School currently has 27 classified ESE Paraprofessionals vacancies. The positions have been posted since the beginning of the summer with a limited applicant pool. These ESE paraprofessional positions are critical to support student needs based on Individualized Education Plan (IEP) supports and services to include student academic needs and progress, health/medical needs, and ensuring the safety of students and staff.
Previous Outcomes:
Current ESE Paraprofessional positions are 10-month SSP7 positions that are difficult to recruit, hire and retain.  These positions continue to be vacant at the current SSP7 rate. During the 22-23 school year at Oak Park School, the year ended with 32 vacancies. This represents ESE Paraprofessional vacancies not filled. During the 23-24 school year, 27 SSP7 paraprofessional positions continue to be vacant.
Expected Outcomes:

Due to the difficulty staffing and retaining SSP7 ESE Paraprofessionals positions, the conversion to SSP-9 CNA Paraprofessionals will enable Oak Park School to staff classrooms for students requiring significant support in basic need tasks, (e.g., toileting, diaper changing, feeding, and attending to medical needs) as follows:

  • 1 Certified Nursing Assistant Paraprofessional (in lieu of a second SSP7 Paraprofessional)
  •  27 out of 86 basic paraprofessional staffing needs are proposed to be replaced with a CNA Paraprofessional position.

 

This would increase the ability for the teacher and ESE Paraprofessional to focus on academic instruction and IEP goal progress.

Strategic Plan Goal:
Recommendation:
That the Separate Day School CNA Paraprofessional position for Oak Park School be approved as presented. 
Contact:

ALLISON FOSTER   allison.foster@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:

The difference between a 10-month SSP-7 ESE Paraprofessional and 10 month SSP-9 CNA per position is ($2,295.55).

Approximate total for 27 positions = $61,979.85 per year.

45.APPROVAL OF INTERLOCAL AGREEMENT FOR PUBLICATION OF ADVERTISEMENTS AND PUBLIC NOTICES ON SARASOTA COUNTY’S PUBLICLY ACCESSIBLE WEBSITE
Description

This is an agreement with Sarasota County, pursuant to Section 50.0311, F.S. to allow the School District to publish required advertisements and public notices on the Sarasota County government website.

 

For each policy creation or revision, the School District must publish a Notice of Rule Development, then after the item first appears on a Regular Board Meeting Agenda, a Notice of Proposed Rule must be published, which includes the rule in its entirety. Currently that is done in the newspaper, and if done with the 22 policies on this agenda, the cost for those advertisements would be over $27,000.

 

Per this agreement, the County will provide its website to the School District to publish notices within the County’s chosen template and format, the County will provide access to the School District to publish notices, and provide a link to the notices on the homepage of its website. The School District will comply with all legal requirements for posting notices, follow the guidelines set forth by the County, and will provide the County with a list of authorized users who can publish advertisements and notices after receiving County training. 

Gap Analysis:

This Interlocal Agreement will provide the District an ability to continue publishing Advertisements and Public Notices in accordance with Statute, at a lower cost.

Previous Outcomes:

This is the first Interlocal Agreement between the School District and Sarasota County for public notice publishing.

Expected Outcomes:

Once approved, the Supervisor of Government Affairs and up to two other authorized users will receive training to begin posting public notices.

Strategic Plan Goal:
Recommendation:

That the Interlocal Agreement for publication of advertisements and public notices on Sarasota County Government's publicly accessible website be approved as presented. 

Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CHRIS RENOUF   chris.renouf@sarasotacountyschools.net

Financial Impact:
46.REQUEST TO HOLD RE-SCHEDULED PRIVATE MEETING CONCERNING SETTLEMENT NEGOTIATIONS AND./OR STRATEGY SESSIONS RELATED TO LITIGATION EXPENDITURES FOR CONFIDENTIAL V. SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, CASE NO. 2022-CA-004924 NC, PURSUANT TO FLORIDA STATUTE SECTION 286.011(8) ON DECEMBER 12, 2023
Description

Legal counsel in this pending negligence litigation seeks direction, guidance, and advice from the Board.  Florida Statute 286.011 expressly permits such a meeting to occur in private so long as the procedures in the statute are followed. 

 

If authorized by the Board, this meeting will be held December 12, 2023.  A private meeting in this case was previously authorized by the Board at a prior Board meeting and scheduled for October 17, 2023.  Due to the court’s continuance of the depositions and other case deadlines, that private meeting cannot be held as scheduled on October 17, 2023.  If this re-scheduled December 12, 2023 private meeting is re-authorized by the Board, formal notice of the private meeting will be made in the manner outlined by the statute prior to it.  If re-authorized by the Board, the topic discussed at this re-scheduled December 12, 2023 private meeting will solely be settlement negotiations and strategy sessions related to litigation expenditures in regard to Confidential v. School Board of Sarasota County, Florida, Case No. 2022-CA-004924 NC.  The only participants at the private meeting will be the attorneys for the School Board (including litigation counsel), the Superintendent, and the Board members. 

 

The meeting is required to be initiated in a public manner in the School Board chambers at 1980 Landings Blvd.  Upon commencing this public portion of the meeting, the Board chair shall announce its commencement, the estimated length of the private meeting, and the private meeting’s participants.  The public portion will then be suspended and the meeting participants will reconvene and complete the substantive portion of the meeting in private.  The private portion of the meeting will be transcribed by a certified court reporter and the entire meeting will occur on the record.  The transcript will become public record following the culmination of the case.  When the private portion of the meeting concludes, the meeting will formally close thereafter in a public setting with the Board chair announcing its termination on the record in the School Board meeting chambers located at 1980 Landings Blvd.

Gap Analysis:
Previous Outcomes:
Expected Outcomes:
Strategic Plan Goal:
Recommendation:

To move to re-authorize a litigation strategy session regarding Confidential v. School Board of Sarasota County, Florida, Case No. 2022-CA-004924 NC, pursuant to Florida Statute section 286.011(8) to be held on December 12, 2023 at a time to be determined in order to conduct the private meeting previously authorized for October 17, 2023 that had to be postponed.

Contact:
PATRICK DUGGAN    pduggan@shumaker.com
Financial Impact:
47.APPROVAL OF 2024 LEGISLATIVE AGENDA
Description

The District’s legislative agenda is established each year by the Board, Superintendent, and staff. The issues included on this platform guide our advocacy at the state and local levels.

 

During the September 19 workshop, the board discussed a variety of topics and issues to include on its legislative agenda. From that discussion, as well as the assistance and recommendations of our contracted lobbyist, a list of five legislative priorities has been established along with an appropriations request for the SCS 2024 legislative agenda.

Gap Analysis:

The legislative agenda guides our advocacy with local legislators both in Sarasota County and through our contracted lobbyist in Tallahassee.

Previous Outcomes:

During the 2023 legislative session, many items included on the District’s legislative agenda were addressed. Among these were increased funding for mental health programs, increased funding for teacher recruitment/retention goals, and a $1M appropriation for the Suncoast Technical College Regional Fire/EMS Training Facility.

Expected Outcomes:
Once approved, items on this legislative agenda will be given to our contracted lobbyist to provide direction for advocacy and expected results so they can begin their work on these issues.
Strategic Plan Goal:
Recommendation:
That the Board approve the 2024 Legislative Agenda as presented.
Contact:

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

TERRY CONNOR   terry.connor@sarasotacountyschools.net

 

Financial Impact:
N/A
48.APPROVAL OF ADOPTION OF THE DISTRICT MAP FOR MEMBER VOTING DISTRICTS
Description
On September 19th the Board approved the contract with Kurt Spitzer and Associates to provide professional redistricting consulting services.  In accordance with that contract and with consultation with each Board Member's input, Kurt Spitzer and associates developed and presented two alternative district map solutions during the School Board Workshop on October 3rd.  As a result of input from Board Members during the workshop, one of the map alternatives is being considered for approval.  This voting member district alternative is map option 1 which modifies School Board Member voting districts to be more in alignment with county commision member voting districts.
Gap Analysis:
N/A
Previous Outcomes:
N/A
Expected Outcomes:
That the Board vote to either adopt or not adopt map option 1
Strategic Plan Goal:
Recommendation:
That the Board vote to either adopt or not adopt map option 1
Contact:
Financial Impact:
N/A
Board Members Comments/Assignments
Announcements/Comments
Adjournment