AL HARAYDA   al.harayda@sarasotacountyschools.net

ASHLEY ROMADKA   ashley.romadka@sarasotacountyschools.net

MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

Pillar 3 - Every Employee Valued

Priority 4 - Implement Innovative Staffing Practices

AL HARAYDA   al.harayda@sarasotacountyschools.net

ASHLEY ROMADKA   ashley.romadka@sarasotacountyschools.net

MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

Pillar 1 - Every Student Achieves

Priority 2 - Expect Literacy for All

AMY BEECHY   amy.beechy@sarasotacountyschools.net

JENNIFER MAINELLI   jennifer.mainelli@sarasotacountyschools.net

RACHAEL O'DEA   rachael.o'dea@sarasotacountyschools.net

$259,253

Funding Source: Community Foundation/Strauss Grant

Pillar 1 - Every Student Achieves

Priority 3 - Embrace Strong Instruction

KRISTI D’SOUZA   kristi.d'souza@sarasotacountyschools.net

RACHAEL O'DEA   rachael.o'dea@sarasotacountyschools.net

Pillar 1 - Every Student Achieves

Priority 2 - Expect Literacy for All

AMY BEECHY  amy.beechy@sarasotacountyschools.net 

JENNIFER MAINELLI  jennifer.mainelli@sarasotacountyschools.net

RACHAEL O'DEA   rachael.o'dea@sarasotacountyschools.net

$48,100.50

Funding Source:  Community Foundation/Strauss Grant

The contract between the Museum of Science and Industry and The School Board of Sarasota County, Florida to allow the Museum of Science and Industry to facilitate STEM activities at the following Middle Schools: Booker Middle School, Brookside Middle School, Heron Creek Middle School, Laurel Nokomis School, McIntosh Middle School, Sarasota Middle School, Venice Middle School and Woodland Middle School.

Custom programs designed to match 6th, 7th and 8th grade standards that students are tested on, focusing on application and understanding of science concepts as well as the nature of science. Programs will contain instructional hands-on activities/labs, including demos. MOSI provides staffing, materials and a pre and post assessment based on interest, engagement and standards as well as a visit (field trip) to MOSI for each student.

Pillar 1 - Every Student Achieves

Priority 3 - Embrace Strong Instruction 

SUE MECKLER   sue.meckler@sarasotacountyschools.net

BRANDON JOHNSON   brandon.johnson@sarasotacountyschools.net

RACHAEL O'DEA   rachael.o'dea@sarasotacountyschools.net

$157,320

We use the State Contract to rent vehicles. We are asking for an increase of $150,000 to cover rental vehicles for the 5 comprehensive high schools participating in the vocational rehab supplementary program for Pre-Employment Transition Services. The vehicles are necessary to support transportation needs, access to community-based opportunities related to job skills and post-secondary career employment.

Pillar 1 - Every Student Achieves            

Priority 4 - Equip Students for Life

HEATHER WASSERMAN heather.wasserman@sarasotacountyschools.net

KIRK HUTCHINSON  kirk.hutchinson@sarasotacountyschools.net

Not to exceed $150,000

Funding Source:  Pre-Employment Transition Services Federal Grant

Bid #22-0040 for ‘Classroom Instructional Materials’ was approved for award on May 17, 2022, to ABDO Publishing, Barnes & Noble Booksellers, Inc., B.E. Publishing, BSN Sports, LLC, Capstone, CareerSafe, LLC, Children's Plus, Inc., Delaney Educational Enterprises, DKMarsh, Inc. dba Destination Knowledge, Dreambox Learning, Inc., EarlyChildhood, LLC dba Discount School Supply, Edmentum, Inc., Educational IDEAS, Inc. dba Ballard & Tighe, Publishers, EAI Education, Educational Products, Inc.,
Essential Skills Software, ExploreLearning, LLC, Flinn Scientific, Inc., Fisher Scientific Company, L.L.C., Follet Content Solutions, LLC, GL Group, Inc. dba Booksource, hand2mind, Inc., IB Source, Imagination Station, Inc. dba Istation, IXL Learning, Inc., Kaplan Early Learning Company, Lakeshore Learning Materials, LLC, Learning 2020, Inc. dba Penda Learning, Learning A-Z, LLC, Legends of Learning, Inc., Lerner Publishing Group, Lexia Voyager Sopris Inc., Mackin Educational Resources, Mrs. Nelson's Book Company, Music in Motion, Newsela, Inc., Next Level Libraries, Paper Dragon, Peoples Education, Inc. dba Mastery Education, Perfection Learning Corporation, Perma-Bound Books, Pitsco Education, LLC, Quill LLC, Rainbow Book Company, Really Good Stuff, LLC, Rethink Autism, Inc., S&S Worldwide, School Specialty, LLC., Speech Corner, Superior Text LLC, Teaching Strategies, LLC, TestOut Corporation, Textbook Warehouse, LLC, The Continental Press Inc., The Reading Warehouse, The Rosen Publishing Group, Inc., Thimble.io, Wayside Publishing, Whole Phonics, VWR International, LLC (Sargent Welch), VWR International LLC (Ward's Science Brands) in the amount of $500,000.00. Materials Management is requesting an increase of the purchasing limit for an additional 500,000.00. This request is for the anticipated purchase of supplemental materials and services.

Sarasota County Schools requires vendors for the provision of providing various supplemental services and products.

Agreements for the required goods and services have been successfully implemented in the previous years.

Upon approval, the awarded vendor(s) are to supply the required goods per the terms and conditions listed in the competitive solicitation. The awarded vendors are identified above. 

Pillar 1 - Every Student Achieves
Priority 3 - Embrace Strong Instruction

That the request to increase the purchasing limit for ‘Classroom Instructional Materials’ by an additional $300,000.00 be approved as presented.

TRACY BRIZENDINE   tracy.brizendine@sarasotacountyschools.net
BONNIE PENNER   bonnie.penner@sarasotacountyschools.net

Not to exceed: $300,000.00. 
Funding source: General 

Pursuant to School board Policy 7.75 - Obsolete, uneconomical or inefficient surplus property which serves no useful purpose may be disposed of in accordance with state law and regulations. Prior to disposal, reasonable attempts should be made to salvage all or part of any item of property for school use. When it is no longer practical that property be retained, the property shall be offered for sale by auction to the public at large or otherwise disposed of pursuant to Florida law including donation to other governmental bodies or private nonprofit agencies. Disposal of surplus property purchased with Federal funds shall be undertaken in accordance with Federal procedures. Any remaining surplus property may be declared unusable and disposed of in a reasonable, environmentally sound manner.

General Accepted Accounting Principles require that obsolete or unusable equipment be removed from records. 

This information is presented on a monthly basis.

The board approves the disposal of inoperable equipment and furniture as property to be deleted. 

That the classification of equipment and furniture, as property to be deleted, in an amount of $140.35 be approved as presented.

TRACY BRIZENDINE  tracy.brizendine@sarasotacountyschools.net

BONNIE PENNER  bonnie.penner@sarasotacountyschools.net

$140.35

No outlay of funds

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board.

Through this contract, the SCS IT Department purchases a wide range of technology equipment for necessary instructional and operational purposes. Examples of the types of purchases include, but are not limited to: servers housed both at the data center and at schools depending on the use case, contracted support for advanced services & applications, Promethean ActivPanels, printers, scanners, document cameras, computing equipment that is not part the annual computer refresh model, cyber security appliances, etc.

The previous year’s contract was approved for the amount of $3,000,000.00 and provided the needed technological equipment and services needed by our schools and district departments.

The contract for this coming year is remaining the same for a total of $3,000,000.00 to address the anticipated increases in cost for both equipment and services as it relates to the technology needs of our schools and district.

Pillar 4 - Every School Equipped 
Priority 4 - Align Technology in Support of Learning

That the cooperative contracts awarded to Dell Marketing, HP Inc, and Hewlett Packard, for the anticipated purchase of materials and/or services be approved as presented.

JOE BINSWANGER   joe.binswanger@sarasotacountyschools.net
MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

Not to exceed:  $3,000,000.00
Funding source:  Combination of Operating and Capital funds.

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board.

Sarasota County Schools requires vendors for the provision of providing uniforms to meet the growing needs of our police department. These purchases are essential to ensure adequate funding for uniforms and equipment through Galls, thereby enhancing the operational efficiency and readiness of our officers.

Agreements for the required goods and services have been successfully implemented in the previous years.

That Sarasota County Schools Police Department (SCSPD) will continue to use Galls, LLC for uniform and equipment purchases.

Pillar 4 - Every School Equipped 
Priority 3 - Ensure Safe Schools and Classrooms

That the cooperative contracts awarded to Galls, LLC., for the anticipated purchase of materials and/or services be approved as presented.

JOSEPH EILERMAN   joseph.eilerman@sarasotacountyschools.net

JACOB RUIZ   jacob.ruiz@sarasotacountyschools.net

MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

Not to exceed: $100,000.00
Funding source: Capital 

Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law.

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

Sarasota County Schools requires vendors to provide bus parts for our bus fleet.

Agreements for the required goods and services have been successfully implemented in the previous years through another School District, but their contract had expired. We would like to switch contracts at no financial impact.

That the Transportation Department will continue to use Matthews Bus for school bus parts.

Pillar 4 - Every School Equipped  
Priority 3 - Ensure Safe Schools and Classrooms

That the cooperative contracts awarded to Matthews Bus for the anticipated purchase of materials and/or services be approved as presented.

DON STUCKE   don.stucke@sarasotacountyschools.net

KEITH LITTLE   keith.little@sarasotacountyschools.net

JODY DUMAS   jody.dumas@sarasotacountyschools.net

MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

No financial impact.

Funding Source: Capital 

Pursuant to State Board Rules 6A-1.012, 11b Purchasing Policies, the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of educational services and any type of copyrighted materials where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.

Board acceptance of this request allows the Sarasota County School District to continue compliance with Rule 6A-1.0019 F.A.C. This rule requires all reports of concerning behavior be documented and reviewed by the Chair of the School Based Threat Management Team (SBTMT) with a determination on if the concerning behavior be moved to the full SBTMT or deferred. All of these decisions made by the Chair and of the SBTMT as a whole must be documented and reported to the Florida Department of Education, Office of Safe Schools. This partnership with the Public Consulting Group and their threat management software allows the School Safety Specialist, District Mental Health Coordinator, and the District Threat Management Coordinators to maintain a strong level of oversight over the process for all traditional public and charter schools, making sure all required threats are reviewed by the District Threat Management Team.

Sarasota County Schools has been partnered with Public Consulting Group for three years. This relationship has allowed our district to meet all reporting requirements to the Florida Department of Education. This software has also allowed our DTMT and SBTMT to maintain records on students with concerning behavior ensuring that we are meeting their needs and getting them the services to facilitate their continuation in school and path to graduation. 

Continuation of services uninterrupted with PCG allowing the district to continue the current Threat Management Process while working through new requirements in the Florida Threat Management Model. 

This software allows the district to establish an early warning system to monitor and analyze student behavior, noting patterns, support offered, and disparities across demographic groups.

Pillar 2 - Every Student Supported  
Priority 2 - Respond to Student Needs 

That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process be approved as presented.

JASON OVERBAY   jason.overbay@sarasptacountyschools.net
JACOB RUIZ   jacob.ruiz@sarasotacountyschools.net

MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

Not to exceed $65,000.00
Funding source: General 

Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law.

The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. 

Currently, there are continued vacancies that cannot be filled through traditional recruitment and direct hire processes. This contract will be utilized to provide contracted services staff to fill these positions.

We have used this company to help staff our vacant positions. We would like to use this contract for services that are not covered under our own bid.

That Sarasota County Schools will use this contract for contracted services outside of the scope of our bid.

Pillar 2 - Every Student Supported 
Priority 2 - Respond to Students Needs

That the cooperative contracts awarded to Amergis Healthcare Staffing, Inc., for the anticipated purchase of materials and/or services be approved as presented.

TRACY BRIZENDINE  tracy.brizendine@sarasotacountyscshools.net
BONNIE PENNER  bonnie.penner@sarasotacountyschools.net

Not to exceed $250,000.00

Funding Source: General 

The recommended professionals have submitted request for annual certification by the School Board to provide professional and/or consulting services for Sarasota County Schools project.  These submissions are in accordance with School Board Policy 7.71 and 7.71a.  The initial list was Board approved on 1/16/2024, Item #19.  The newly added firms are identified in the enclosure at the end of the initial list.  Upon Board approval, the pertinent data from these submissions will be incorporated to the existing list.  

The Professional Services Selection Committee (PSSC), in accordance with School Board Policy 7.71 and 7.71a, certifies that these firms are qualified to submit proposals for advertised projects/consulting services. 

Approval of the qualified professionals on this annual certification list allows the PSSC to proceed with selection of firms to perform work for the district.

Firms on the approved, qualified list represents high quality, experienced firms who are eligible to compete for district projects.  The firm added to the list is included in the overall list and outlined in the last page of the attachment.

Pillar 4 - Every School Equipped

Priority 2 - Create High Quality Infrastructure 

That update #3 to the 2024 annual certification of qualified professionals for construction related services be approved as presented. 

JANE DREGER jane.dreger@sarasotacountyschools.net

JODY DUMAS jody.dumas@sarasotacountyschools.net

MICHAEL KEMP michael.kemp@sarasotacountyschools.net

The two (2) individual contracts for environmental health services, under terms of individual non-exclusive three (3) year period, with estimated cost of $450,000, were Board approved on 8/6/2019, (Item #40).  On 8/2/2022 (Item #42), the Board approved to extend these contracts for an additional one (1) year period, at mutually agreed rates, with an estimated cost of $200,000.   Due to Hurricane Ian, the volume of work from the construction workload had increased the need for these services, and on 12/13/2022 (Item #22), the Board approved to increase the remainder of the additional one (1) year extension period by $350,000.  On 8/1/2023, (Item #23), the Board approved to extend these contracts for these services for an additional one (1) year period at mutually agreed rates and conditions, with an estimated cost of $350,000.  Staff is recommending extending these continuing services contracts for a final one (1) year period, through 8/5/2025, at mutually agreed rates and conditions. There are available funds to cover these contracts for the one (1) year extension.

Environmental health consulting services are used by both construction services and facilities services teams to perform, but not limited to, asbestos, lead, mercury, radon, mold, bacteria, indoor air quality, volatile organic compounds (VOC), potable water quality, subsurface investigations (soils & groundwater contamination), hazardous and regulated waste, air monitoring services, health and safety training for schools; provide written reports documenting all survey and inspection activities; estimated quantities of hazardous materials, material locations, field investigation methods, observations and recommendations, laboratory analytical results, recommendations for removal, and estimated removal costs.  Construction cost to vary per project at sites owned by Sarasota County School District. These services are critical to completion of projects across the district.

Pillar 4 - Every School Equipped

Priority 2 - Create High Quality Infrastructure 

JANE DREGER jane.dreger@sarasotacountyschools.net

JODY DUMAS jody.dumas@sarasotacountyschools.net

MICHAEL KEMP michael.kemp@sarasotacountyschools.net

$387,985.53

Funding Source: Capital

All work has been completed and all required closeout documents have been received from the contractor. The final project costs have been internally audited, and the final payment application and backup # 22201729-22 are enclosed. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Acceptance of this item allows the project to be completed, unspent funds to be returned, closeout to be finalized, and final payment to be made to the Construction Manager. 

Pillar 4 - Every School Equipped

Priority 2 - Create High Quality Infrastructure

That the project be accepted as complete, and the final payment and certificate of substantial completion be approved as presented.

JANE DREGER jane.dreger@sarasotacountyschools.net

JODY DUMAS jody.dumas@sarasotacountyschools.net

All work has been completed and all required closeout documents have been received from the contractor. The final project costs have been internally audited, and the final payment application and backup # 22203507-07 are enclosed. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Pillar 4 - Every School Equipped

Priority 2 - Create High Quality Infrastructure

That the project be accepted as complete, and the final payment and certificate of substantial completion be approved as presented.

JANE DREGER jane.dreger@sarasotacountyschools.net

JODY DUMAS jody.dumas@sarasotacountyschools.net

All work has been completed and all required closeout documents have been received from the contractor. The final project costs have been internally audited, and the final payment application and backup #22404263-02 are enclosed. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Acceptance of this item allows the project to be completed, unspent funds to be returned, closeout to be finalized, and final payment to be made to the Construction Manager.

These items are submitted to the Board for all completed projects. The item officially closes out the project financially and frees up District staff for new projects.

Acceptance of this item will close out the project financially and free up District staff for new projects.

Pillar 4 - Every School Equipped

Priority 2 - Create High Quality Infrastructure   

That the project be accepted as complete, and the final payment and certificate of substantial completion be approved as presented.

JANE DREGER   jane.dreger@sarasotacountyschools.net

JODY DUMAS   jody.dumas@sarasotacountyschools.net

MICHAEL KEMP michael.kemp@sarasotacountyschools.net

There is no financial impact to close a project. The financial impact is done via Change Order included in the Construction Services Change Order item.

Funding Source: Capital 

The Construction Services' change orders are summarized on the enclosure for ease of review. Included in these change orders is a ($1,533,436.30) deduct for Direct Material Purchases and the corresponding ($92,106.18) deduct for sales tax savings. These change orders result in an overall contract decrease of ($2,071,970.44).

Change orders are utilized on construction contracts to adjust the original contract amount for various circumstances. These may include adjustments for an increase or decrease in project scope, adjustments needed to close a contract and return unspent project funds to the district, or for removing the purchase of large items from a contract so the district can purchase these items directly from vendors to save sales tax. The attached documents detail the associated change orders for this item on multiple projects.

Change orders reflect construction project progress and occur normally as a result of conditions on the construction project and district staff managing the costs associated with each project, including deductive change orders to allow the district to save sales tax.

This system has resulted in significant, ongoing savings and allows district staff to continue to maximize these benefits, especially as the construction market becomes more competitive.

Pillar 4 - Every School Equipped

Priority 2 - Create High Quality Infrastructure

That the Construction Services’ change orders be approved and/or ratified as presented.

JANE DREGER jane.dreger@sarasotacountyschools.net

JODY DUMAS jody.dumas@sarasotacountyschools.net

MICHAEL KEMP michael.kemp@sarasotacountyschools.net

$92,106.18 Sales Tax Savings

Funding Source: Capital 

Pillar 2 – Every Student Supported

CHRIS PARENTEAU   chris.parenteau@sarasotacountyschools.net

CRAIG MANIGLIA   craig.maniglia@sarasotacountyschools.net

MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

Legal counsel in this pending tort litigation seeks direction, guidance, and advice from the Board.  Florida Statute 286.011 expressly permits such a meeting to occur in private so long as the procedures in the statute are followed. 

If authorized by the Board, this meeting will be held at a time to be determined on September 3, 2024.  If this private meeting is authorized by the Board, formal notice of the private meeting will be made in the manner outlined by the statute prior to it.  If authorized by the Board, the topic discussed at this private meeting will solely be settlement negotiations and strategy sessions related to litigation expenditures in regard to Gada v. Sarasota County School Board, 2023-CA-001476-NC.  The only participants at the private meeting will be the attorneys for the School Board, the Superintendent, and the Board members. 

The meeting is required to be initiated in a public manner in the School Board chambers at 1980 Landings Blvd.  Upon commencing this public portion of the meeting, the Board chair shall announce its commencement, the estimated length of the private meeting, and the private meeting’s participants.  The public portion will then be suspended and the meeting participants will reconvene and complete the substantive portion of the meeting in private.  The private portion of the meeting will be transcribed by a certified court reporter and the entire meeting will occur on the record.  The transcript will become public record following the culmination of the case.  When the private portion of the meeting concludes, the meeting will formally close thereafter in a public setting with the Board chair announcing its termination on the record in the School Board meeting chambers located at 1980 Landings Blvd.

To move to authorize a litigation strategy session regarding Gada v. Sarasota County School Board, 2023-CA-001476-NC, pursuant to Florida Statute section 286.011(8) to be held on September 3, 2024 at a time to be determined in order to conduct the private meeting.

Legal counsel in this pending tort litigation seeks direction, guidance, and advice from the Board.  Florida Statute 286.011 expressly permits such a meeting to occur in private so long as the procedures in the statute are followed. 

If authorized by the Board, this meeting will be held at a time to be determined on September 3, 2024.  If this private meeting is authorized by the Board, formal notice of the private meeting will be made in the manner outlined by the statute prior to it.  If authorized by the Board, the topic discussed at this private meeting will solely be settlement negotiations and strategy sessions related to litigation expenditures in regard to Chery-Guerrier v. Sarasota County Schools, 2023-CA-001663-NC.  The only participants at the private meeting will be the attorneys for the School Board, the Superintendent, and the Board members. 

The meeting is required to be initiated in a public manner in the School Board chambers at 1980 Landings Blvd.  Upon commencing this public portion of the meeting, the Board chair shall announce its commencement, the estimated length of the private meeting, and the private meeting’s participants.  The public portion will then be suspended and the meeting participants will reconvene and complete the substantive portion of the meeting in private.  The private portion of the meeting will be transcribed by a certified court reporter and the entire meeting will occur on the record.  The transcript will become public record following the culmination of the case.  When the private portion of the meeting concludes, the meeting will formally close thereafter in a public setting with the Board chair announcing its termination on the record in the School Board meeting chambers located at 1980 Landings Blvd.

To move to authorize a litigation strategy session regarding Chery-Guerrier v. Sarasota County Schools, 2023-CA-001663-NC, pursuant to Florida Statute section 286.011(8) to be held on September 3, 2024 at a time to be determined in order to conduct the private meeting.

Pillar 2 – Every Student Supported

CHRIS PARENTEAU  chris.parenteau@sarasotacountyschools.net

CRAIG MANIGLIA  craig.maniglia@sarasotacountyschools.net

MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

The Capital Improvement Plan is a comprehensive review and recommendation of spending priorities based upon objective analysis of needs and alignment spending with Board initiatives. It provides a comprehensive spending plan.

Previous approvals have resulted in an effective and efficient expenditure of capital funds with associated revenue projections.

That the 2024/25 Capital Improvement Plan is approved and implemented.

Pillar 4 - Every School Equipped

Priority 2 - Create High Quality Infrastructure

DIANE COMINOTTI   diane.cominotti@sarasotacountyschools.net

MICHAEL KEMP   michael.kemp@sarasotacountyschools.net

$237,519,705

Funding Source: Capital Budget